The Facilities Coordinator is a part-time position within the Facilities team, responsible for providing operational support across the office environment. Key areas of focus include support on space management, vendor coordination, compliance, and event logistics. The role also includes coverage for the Receptionist during absences. Reporting to the Facilities Manager/Office Manager is expected to demonstrate initiative and contribute ideas to enhance employee engagement and overall workplace experience.
Responsibilities
Facilities & Operations
· Maintain building access systems and ensure all security infrastructure is functioning properly.
· Conduct regular office rounds to check emergency lighting, first aid kits, and general safety conditions.
· Oversee inventory and purchasing for conference rooms and communal areas.
· Set up and operate AV equipment for meetings and events, coordinating with IT as needed.
· Manage pantry and stationery restocking, storage room organization, and meeting room setups.
· Provide reception coverage during absences, ensuring continuity of front desk operations.
Compliance & Administrative Support
· Support onboarding/offboarding processes and ensure compliance with local HR and Health & Safety regulations.
· Perform regular Health & Safety checks, maintain associated records, and support DSE (Display Screen Equipment) assessments.
· Assist with administrative tasks including employee support, email management, and data entry for event platforms.
Events & Engagement
· Liaise with catering vendors and support internal events and communications.
· Coordinate and support internal and external events, including logistics, communications, hospitality, and employee engagement initiatives.
Qualifications
Experience in Facilities Operations and Facility Management (FM)
Strong Communication and Customer Service skills
Proficiency in Budgeting and Cost Management
Ability to work independently and manage multiple tasks
Previous experience as a Technician, Facilities Coordinator role, Office Coordinator
Nice to Have:
Familiarity with basic maintenance tasks (e.g., troubleshooting minor equipment faults, reporting wear and tear, supporting routine upkeep).
Knowledge of health, safety, and environmental regulations is a plus
-Onsite job
-20 hours per week, normally from 11:00 to 15:00
-Indefinite contract, health insurance