At Noray we are looking for an Executive & Commercial Coordinator will act as a key link between the CEO, internal production teams, and external customers and partners. This is a newly created role designed to strengthen the commercial and operational capacity of the company at a pivotal stage of growth.
The role combines executive support with commercial coordination, customer relationship management, and internal operations liaison.
*Since a lot of the customers are located around the world in different time zones, the person needs to be flexible enough and adapt to the customers’ needs.*
KEY RESPONSABILITIES
COMMERCIAL COORDINATION & CUSTOMER MANAGEMENT:
* Serve as a primary point of contact for customers and commercial partners, ensuring professional and timely communication.
* Manage and coordinate customer relationships, including order follow-up, delivery scheduling, documentation, and after-sales communication.
* Liaise with internal production teams (Hatchery Manager, Production Managers) to align customer commitments with production capacity and schedules.
* Prepare and manage commercial documentation: quotes, order confirmations, shipping documents, certificates, and invoices in coordination with the administration manager, and quality and finance department.
* Maintain and update a CRM or customer tracking system to ensure no customer falls through the cracks.
* Help and support the administration manager in the daily tasks when necessary.
CEO EXECUTIVE & MARKET DEVELOPMENT SUPPORT:
* Draft, review, and manage correspondence in English and Spanish on behalf of the CEO.
* Assist with the preparation of board materials, presentations, and reports.
* Support the CEO in building the commercial pipeline
* Research potential customers, markets, and industry events.
* Assist in preparing commercial proposals, presentations, and marketing materials, together with the marketing manager.
* Maintain an organized database of prospects, leads, and market intelligence.
* Support the CEO in preparing for trade fairs, customer visits, and partner meetings.
INTERNAL COORDINATION & OPERATIONS SUPPORT:
* Act as a coordination hub between departments, ensuring information flows smoothly between production, quality, finance, and maintenance teams.
* Follow up on internal action items, deadlines, and deliverables across departments.
* Coordinate with the Quality & Sustainability Manager on certification and audit-related documentation for customers.
* Support the preparation and coordination of internal meetings and team communications.
* Assist with supplier communication and procurement coordination as needed.
CANDIDATE PROFILE
REQUIRED QUALIFICATIONS & EXPERIENCE:
* + 2 years of experience in a comparable role (executive assistant, commercial coordinator, operations coordinator, or key account support).
* Fluent in Spanish and English (spoken and written) — this is essential and non-negotiable.
* Proven experience managing customer relationships and commercial correspondence.
* Strong organizational skills with the ability to manage multiple priorities and stakeholders simultaneously.
* Proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint, SharePoint/Teams).
* Ability to work independently with minimal supervision.
* Willingness and ability to be physically present at our production facility in Medina del Campo on a regular basis, as required by operational needs.
PREFERRED QUALIFICATIONS:
* Experience in the food, aquaculture, agriculture, or biotech sectors.
* Experience in an international or multicultural work environment.
* Knowledge of export documentation, logistics, and supply chain coordination.
* Familiarity with CRM systems and project management tools (Holded).
* Additional languages (Norwegian, Swedish, or other Scandinavian languages are a plus).
* University degree in Business Administration, International Trade, Communications, or a related field.
PERSONAL ATTRIBUTES:
* Proactive and solution-oriented — anticipates needs rather than waiting for instructions.
* Highly organized with strong attention to detail.
* Trustworthy and discreet in handling sensitive business information.
* Excellent interpersonal skills — comfortable communicating with people at all levels, from farm workers to board members.
* Resilient and adaptable in a fast-paced, growing company environment.
* A team player with a collaborative mindset who thrives on keeping things running smoothly.
COMPENSATION & BENEFITS
The salary will be determined based on the candidate’s experience, qualifications, and demonstrated capabilities. Additional variable compensation or performance-based bonuses may be offered depending on individual contribution and company performance.
Additional benefits include:
- Flexible hybrid working arrangement with regular on-site presence at our facility in Medina del Campo
- Opportunity to play a central role in a growing European aquaculture company
- International working environment with exposure to global partners
- Professional development opportunities as the company scales
⚠️ HOW TO APPLY?
Interested candidates should submit their CV and a brief cover letter in English to empleo@norayseafood.com. Applications will be reviewed on a rolling basis. Early applications are encouraged as the position is to be filled as soon as possible.