Aplica Ya: Business Administration Support Iberia (Fixed-Term Contract) Join to apply for the Aplica Ya: Business Administration Support Iberia (Fixed-Term Contract) role at Balluff EMEA.
Responsibilities Office Management: Manage office supplies and coordinate with vendors; manage the company fleet; oversee maintenance, IT support, and general facility issues; greet and assist visitors and customers; coordinate insurance policies; act as main point of contact to third parties (e.g., suppliers, banks).
Business Administration Support: Coordinate internal communications and team updates; prepare business reports and presentations on sales performance and KPIs; organize management meetings (scheduling, minute-taking, and tracking follow-up actions); support onboarding new joiners; events and travel; coordinate travel management including visa requirements and organize trips for employees; organize sales conferences including presentations, accommodation, and dinner/events.
Finance Support: Improve processes regarding direct debit; provide finance support such as basic accounting tasks, checking travel/personal expenses and credit card transfers; invoice processing; send invoices by post/email; main contact and coordination with suppliers and SSC/Accounting EMEA; monitor budgets and flag overspending; forecast budgets and implement cost-saving initiatives.
Accounts Payable: Process invoices using SAP; organize and process refunds; payroll to banking for approval; manage and process staff expenses; reconcile credit card statements.
Accounts Receivable: Contact dunning Level 1 customers; responsible for collecting outstanding receivables – supporting the SSC's dunning process.
Tax & Audits: Support with necessary documentation to yearly audit working with accounting department and audit company.
Your skills and competencies Degree in ADE or finance related field
Several years of professional experience in a comparable position
Excellent interpersonal and communication skills
Ability to work collaboratively in a team environment
Detail-oriented with strong organizational and time management skills
Fluency in Spanish and English is required
Experience using SAP and Microsoft Office will be highly valued
What we offer One year fixed-term contract
Private health insurance with AXA
Hybrid remote-office work (2 days WFH)
Flexible work schedule
27 days of holidays per year
Access to continuous training
Language lessons
To apply, please submit your CV to the provided contact.
Details Seniority level: Mid-Senior level
Employment type: Contract
Job function: Human Resources
Industries: Retail
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