ICFO Coordinator – Research Group Support & Operations (RGO Coordination) Context of the PositionThe Finance, Compliance & Labor Affairs Area (FCLA) at ICFO oversees key institutional functions, including Finance, Legal, Procurement, Labor Affairs, and Project Financial Control.As part of its strategic development, ICFO is reinforcing its Coordination function, with the objective of:
Structuring processes across teams
Improving consistency in institutional operations
Supporting transversal initiatives linked to research activity
Within this framework, ICFO is deploying the Research Group Officer (RGO) model, designed to provide a structured and professional interface between Research Groups and Operational Teams.The RGO model aims to:
Improve clarity and completeness of administrative interactions
Ensure consistency in the way research support is delivered
Reduce inefficiencies and fragmentation across teams
Enable more predictable and scalable support to research activity
To support the implementation and consolidation of this model, ICFO is seeking a Coordinator of Research Group Officers, integrated within the Coordination function.Job DescriptionThe Coordinator of Research Group Officers will contribute to the deployment, coordination and consolidation of the RGO function across the institute.The role is positioned at the intersection between research activity and institutional processes, with a focus on ensuring that interactions between Research Groups and Operational Teams are structured, coherent and aligned with institutional standards.The position combines:
Coordination of a transversal function
Structuring and standardization of processes
Follow-up and organization of activities
Contribution to institutional scaling and operational clarity
The position is conceived within a phase of institutional development, contributing to the structuring and consolidation of coordination mechanisms that will evolve in alignment with ICFO's digital transformation and process optimization initiatives.The role requires the ability to operate with autonomy, influence, and a strong understanding of institutional dynamics.Key ResponsibilitiesSupport the coordination of the RGO function, ensuring consistency in approach, quality of support, and alignment across research groups
Contribute to the organization and prioritization of RGO activities, supporting structured follow-up and visibility of workload
Structure and consolidate the interface between Research Groups and Operational Teams, ensuring that administrative interactions are consistent, complete and clearly defined
Identify inefficiencies or gaps in cross-team interactions and contribute to the design and implementation of improvements
Participate in the definition, documentation and standardization of administrative workflows related to research activity
Identify recurring patterns, inefficiencies and process gaps, contributing to their transformation into structured workflows or system-based solutions
Support the rollout and progressive deployment of the RGO model, including onboarding, training and clarification of roles and responsibilities
Contribute to the design, implementation and progressive consolidation of structured processes and digital tools, supporting traceability, scalability and coordination
Collaborate with Operational Teams to ensure alignment with institutional processes
Actively contribute to transversal initiatives within the Coordination function, particularly in areas related to process improvement, digitalization and operational scaling within FCLA
Support the collection and structuring of feedback from Research Groups and Operational Teams, contributing to continuous improvement and to the identification of opportunities for process standardization and digitalization
Ensure that recurring operational issues are progressively translated into structured processes or institutional solutions, avoiding dependency on ad hoc or person-based interventions
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