Project Document Admin & Controller
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Newton Ingenieros, an engineering company founded in 1985 and based in Tarragona, is expanding its team to participate in a high-impact project in the Renewable Fuels industry.
We are looking for a motivated professional with experience in the industrial sector, eager to grow and become part of a multidisciplinary team developing a new renewable fuel facility.
Profile
- Education: Administrative or related education
- Experience: Minimum 3 years in engineering, architectural, or industrial projects
- Technical skills:
- MS Office
- AutoCAD 2D (a plus)
- Languages: High level of Spanish and English (required)
Location:
The role will be office-based (Tarragona) during the first two weeks. After this period, the position may be performed remotely, with one day per week on-site (Tarragona).
Preference will be given to candidates residing in the province of Tarragona or Barcelona.
Role Description
Reporting to the Project Manager, the Project Document Admin & Controller will support Renewable Fuel projects in the Netherlands.
This role is responsible for administrative support, project documentation management, and direct assistance to the Project Manager and Process Engineer during project development phases.
The position plays a key role in ensuring document integrity, regulatory compliance, effective communication, and coordination with engineering teams, technology suppliers, and contractors during Basic and Detailed Engineering stages.
Key responsabilities
Document Control System Management
- Implement and maintain the project document control system in line with company and project standards.
- Develop and manage document control procedures and workflows.
Document Creation & Processing
- Ensure proper formatting, review, approval, and numbering of documents.
- Maintain accurate document registers.
Document Distribution & Archiving
- Distribute documentation to stakeholders in a timely manner.
- Maintain distribution lists and track document issuance.
- Manage centralized document repositories ensuring secure storage and traceability.
Quality & Compliance
- Ensure compliance with project standards, regulatory, and legal requirements.
- Maintain document control records and reporting.
Collaboration & Communication
- Coordinate with project teams, engineers, contractors, and suppliers.
- Expedite documentation from vendors and engineering companies.
- Communicate document updates and changes.
Engineering & Process Support
- Participate in ISBL and OSBL meetings and other technical discussions.
- Record, assign, and follow up on meeting action items.
Project Schedule Control
- Control, monitor, and publish the project schedule.
- Collect progress updates and identify delays or critical path issues.
- Communicate schedule changes clearly to all stakeholders.
Mandatory: availability to start within a maximum of 2 weeks. xsgfvud
If you match this profile and are ready for a new professional challenge, we look forward to receiving your application and welcoming you to Newton Ingenieros.