Main missions and responsibilities
Acting as the right hand of the CFO responsibilities (among others) will include :
Complex agenda management on a daily basis anticipating schedule conflicts : screening booking meeting requests and calendar prioritization according to CFOs strategic business interests.
Manage domestic and international travel arrangements.
Expense reports credit card reconciliation
Attend specific operational meetings and report back to the CFO.
Organizing relevant materials in preparation for meetings (videoconference data rooms presentations briefings materials ) and ensuring key points are actioned.
Fully understand the groups organizational charts and governance matters in order to facilitate coordination with the different areas.
Organizing financial documentation and ensuring the departments budget is ran smoothly.
Create edit and proofread executive documents including reports presentations meeting notes and correspondence
Coordination with other EAs / departments
Organize key meetings for the Financial Department (managers meetings team meetings)
Event planning and organization for the team
Handle confidential and sensitive information with discretion and integrity
CFO social media profile management to gether with Communication Department
Provide support to PMO project ( Leap).
Support to Legal Director ( expenses reports travel management calendar management)
Required profile
Candidates must have a very high level of English / Spanish and ideally French. A relevant University degree and at least 5 years EA experience supporting a leading Executive are also a prerequisite. They must be able to manage standard Tech (Microsoft 365) with ease.
The ideal candidate will be well organized proactive disciplined with excellent communication skills and pay exceptional attention to detail. They must be comfortable with a wide range of tasks and be able to take initiative s .
They will display a high level of efficiency and ab ility to adapt to changing priorities with optimism. They will enjoy becoming an integral part of a team and working in a fast-paced environment. The ideal candidate will be enthusiastic / keen and understand the need to be flexible due to variation in workload.
This role is ideal for an individual who enjoys working on a strategic level where they can propose solutions and stand up when necessary to improve the firms competitive advantage.
Key Skills
Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite
Employment Type : Full-Time
Experience : years
Vacancy : 1
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