Join the Nikki Beach Hospitality Group!Position Title:
Receiving & Procurement Coordinator
Location:
Marbella, SpainJob Type:
Full-time, SeasonalPosition Overview
For this exciting new project launching in summer 2025, the Receiving & Procurement Coordinator plays a critical role in ensuring the smooth flow of supplies, accuracy of deliveries, and inventory control that support every aspect of our operation—from the kitchen and bar to housekeeping and OS&E. As a key link between the Purchase Manager, delivery personnel, internal departments, and storage facilities, you contribute directly to cost control, operational efficiency, and guest service. You bring attention to detail, a service-driven mindset, and organizational discipline to ensure stock levels are accurate, disruptions minimized, and the venue operates at its best.Key Responsibilities
Manage all incoming deliveries, verify accuracy against purchase orders and quality standards.Maintain receiving logs, delivery reports, and invoice records in coordination with Finance and Purchasing.Organize and monitor storage areas (dry, cold, frozen) for proper labelling, rotation, and hygiene.Collaborate with Kitchen, Bar, and Events teams to anticipate supply needs and usage.Assist the Purchase Manager in placing orders with approved vendors based on requisitions and consumption trends.Track order progress and follow up on delays or shortages, communicating updates to relevant departments.Ensure all received products meet brand standards, including quality, packaging, and expiry checks.Participate in monthly stock counts and reconcile inventory discrepancies.Monitor consumption and flag anomalies to Operations and Finance teams.Ensure storage environments are clean, safe, and compliant at all times.Distribute goods to departments with proper documentation and quantity control.Support sourcing of new products or vendors, ensuring alignment with brand and purchasing policies.Build and maintain strong supplier relationships for timely deliveries and favorable terms.Assist Finance with invoice accuracy, coding, and timely payments.Report damaged, missing, or expired goods promptly.Track and report waste, breakage, and supplier compliance with sustainability efforts.Follow SOPs related to procurement, receiving, and inventory management.Ensure teams have necessary supplies for smooth operations.Required Qualifications and Competencies
Experience in procurement, inventory, or receiving in hospitality or F&B environment.Strong organizational and time management skills.High attention to detail and accuracy in record keeping.Knowledge of hygiene and food safety standards.Familiarity with inventory systems and order tracking tools.Excellent communication and team collaboration skills.Fluency in English;
Spanish and other languages are a plus.Ability to lift and move inventory, work in cold storage environments.Flexibility to work mornings, weekends, and holidays as needed.Benefits
Shared tips & service chargeDaily staff meals provided on-siteOpportunity to work with an international hospitality brandWhy Join Nikki Beach Hospitality Group?
Be part of a globally recognized group that combines music, dining, entertainment, fashion, film, and art to create exceptional hospitality experiences. As the original luxury beach club brand, Nikki Beach has evolved into a worldwide company with beach clubs, hotels, resorts, restaurants, residences, and seasonal pop-ups. We’re a family-owned company with a strong community and purpose. Joining us means working in a high-energy, international environment with growth, travel opportunities, and a chance to create unforgettable moments for our guests worldwide.
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