Back Office Administrator - After Sales Focus (Maternity Cover – 6 Months)
Consulte la descripción del puesto a continuación. Si confía en que tiene las habilidades y la experiencia adecuadas, envíe su solicitud hoy mismo.
Gross Salary: €1,500/month
Working Hours: Monday to Friday, 09:00 – 15:00
Location: Calahonda, Costa del Sol (In-Office)
Contract: Fixed-Term (6 Months), with possibility of extension / growth into full-time role
Reports to: Office Manager / Operations
Onboarding & Training: Provided
Redefine Your Career with Hi Homes!
Hi Homes is a fast-growing, family-owned real estate agency based in Calahonda, specializing in premium property sales and new developments across the Costa del Sol. With over a decade of success in this market, we have built a strong reputation for professionalism, marketing excellence, and client service.
As our business continues to grow, we are seeking a highly organized Back Office Administrator to join our team on a 6-month maternity cover contract, supporting our sales and after-sales operations.
About the Role
This is a key in-office administrative role focused on supporting our agents and management team behind the scenes. Your work will help ensure that transactions run smoothly, documentation is accurate, and clients receive a professional experience from reservation through to completion.
This is not a sales role - it is a structured back-office position idóneo for someone who thrives on organization, coordination, and accuracy.
Responsibilities
- Administrative & Back Office Support: Manage and update client and transaction data in our CRM (Pipedrive)
- Prepare and organize reservation documents, KYC forms, and transaction files
- Coordinate documents for e-signatures and proper record keeping
- Assist with invoicing and administrative finance coordination
- Maintain accurate internal records and compliance documentation
After-Sales Support
- Support follow-ups with lawyers, developers, and partner agencies
- Help track transaction timelines from reservation to completion
- Ensure required documentation is collected and properly stored
- Assist in keeping transactions organized and on schedule
Office Coordination
- Provide administrative support to the sales and management team
- Support internal communication and coordination
- Assist with general office tasks as required
What We Look For
- Previous office administrative experience in Costa del Sol real estate (essential)
- Fluent English and Spanish (spoken and written)
- Highly organized with strong attention to detail
- Strong multitasking and prioritization skills
- Comfortable using CRMs and digital document tools
- Professional, reliable, and discreet
- Positive team-player attitude
Why Join HI HOMES?
- Supportive and collaborative team environment
- Modern office in Calahonda
- Structured onboarding and training
- Work with a respected, fast-growing Costa del Sol agency
- Exposure to a dynamic real estate environment
- Competitive salary aligned with experience
- Potential future opportunities depending on performance and business needs
Ready to Apply? xcskxlj
If you have real estate admin experience on the Costa del Sol and want to join a professional, friendly, and fast-moving team, we’d love to hear from you.
All applications are treated confidentially.
#J-18808-Ljbffr