The Accounts Payable Specialist will be responsible for maintaining and controlling accounts payable sub-ledger activity through accurate data entry and timely reconciliations. This role involves analytical work, vendor account management, and effective cross-functional communication to ensure precise and on-time payments.
Key Responsibilities
Daily Accounts Payable Operations
* Review invoices for proper documentation and approvals before processing.
* Accurately code invoices to ensure proper financial system entries.
* Prepare and process check runs, wire transfers, ACH payments, and online transactions.
* Prioritize invoices based on payment terms and urgency.
* Handle ad‑hoc payment requests outside of scheduled runs.
* Convert purchase orders to vendor invoices with correct supporting documentation.
* Maintain organized and compliant AP records in line with accounting policies.
* Respond to vendor inquiries and resolve discrepancies.
Monthly, Quarterly & Annual Tasks
* Support month‑end and quarter‑end close activities.
* Maintain vendor master data and ensure timely 1099 filings.
* Investigate and resolve issues related to invoices, purchase orders, and payment records.
* Reconcile vendor statements and address outstanding balances.
* Assist in special projects and audits as needed.
Internal Communication
* Effectively communicate status updates and resolve issues in collaboration with internal teams.
* Escalate unresolved matters to appropriate stakeholders in a timely manner.
* 3+ years of experience in accounts payable or general accounting functions, ideally in a manufacturing or similar industry.
* Proven ability to handle multiple priorities and meet strict deadlines.
* Strong organizational, analytical, and communication skills.
* High attention to detail with a focus on accuracy and compliance.
* Comfortable interacting with internal and external stakeholders across all levels.
Technical Skills
* Proficiency in Microsoft Office Suite, Google Workspace, and QuickBooks .
* Solid understanding of financial systems and document management.
Language Requirements
* Must be fluent in English, both written and spoken.
Montlhy Salary: gross monthly salary of 25,000 - 30,000 MXN.
* Christmas Bonus : 30 days, to be paid in December.
* Major Medical Expense Insurance : Coverage up to $20,000,000.00 MXN.
* Minor Medical Insurance : VRIM membership with special discounts on doctor’s appointments and accident reimbursements.
* Dental Insurance : Always smile with confidence!
* Life Insurance : (Death and MXN Disability)
* Vacation Days : 12 vacation days in accordance with Federal Labor Law, with prior approval from your manager. + 3 floating holidays in addition to the 7 official holidays in Mexico.
* Cell Phone Reimbursement & Transportation Subsidy.
* Hybrid Scheme : Enjoy the best of both worlds, remote and in-office work. Multicultural Exposure : Work with operations within Mexico and United States.
* MezTal Internal Events : Strike a healthy balance between your professional and personal goals.
* Exclusive Discounts : Benefits with different companies for being part of MezTal.
* Academic Agreements : Access to national universities and language schools.
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