About KeyfactorOur mission is to build a connected society, rooted in trust, with identity-first security for every machine and human.
Keyfactor helps organizations move fast to establish digital trust at scale—and then maintain it.
With decades of cybersecurity experience, Keyfactor is trusted by more than 1,500 companies across the globe.
We are proud to continually earn recognition as a Best Place to Work and achieve that through our amazing people who cultivate our culture as we grow.
We hope you will trust your future with Keyfactor!
Job TitleOffice Manager (title on contract is Administrative Assistant) #LI-NA1Position DetailsLocation: Spain; Barcelona (on-site) | Experience: Mid Level | Job Function: Administration | Employment Type: Full-time | Industry: Computer and Network SecurityAbout the PositionWe are seeking an organized, proactive, and culture-driven Office Manager to support the daily operations and employee experience across our Barcelona and Madrid offices.
This role is ideal for someone who is passionate about creating a welcoming, engaging, and well-run workplace environment where employees feel connected and supported.
In addition to managing office operations, this person will play a key role in planning and coordinating culture-building initiatives, employee events, and team experiences that foster collaboration and strengthen company culture.
The ideal candidate is highly organized, self-directed, service-oriented, and energized by bringing people together.Job ResponsibilitiesManage day-to-day office operations for the Barcelona and Madrid offices.Manage office suppliers and procurement processes, ensuring timely ordering, replenishment, and coordination of deliveries as needed.Coordinate catering, meal arrangements, and restaurant reservations for meetings and events, ensuring timely organization and alignment with team needs.Maintain a clean, organized, and welcoming office environment, ensuring spaces are always ready for employees and visitors.Serve as the on-site point of contact for day-to-day office matters, providing support and resolving basic operational issues.Own the planning and execution of team building, company initiatives, and special events in both offices, ensuring seamless coordination and a high-quality experience for employees.Travel between the Barcelona and Madrid offices as required to support operational needs and ensure consistency across sites.Provide administrative support to the HR team, including scheduling and coordination tasks.Coordinate occupational health and safety (OHS) activities, ensuring compliance with local regulations, managing preventive measures, and serving as the point of contact for workplace safety matters.Minimum Qualifications, Education, and SkillsPrior experience in an administrative or office support role required.Proficiency in both Spanish and English (written and spoken).
Ability to self-manage, prioritize tasks, and work independently.Strong organizational skills and attention to detail.Professional, dependable, and service-oriented mindset.Passion for company culture, employee engagement, and creating positive workplace experiences.Comfortable managing both routine operational responsibilities and dynamic event coordination.Excellent communication and interpersonal skills.Familiarity with Microsoft Office tools (email, calendars, expense tools, etc.).
CompensationSalary will be commensurate with experience.Culture, Career Opportunities and BenefitsWe build teams that continually strive to get better than the day before.
You will be challenged daily and given opportunities to grow personally and professionally.
We balance autonomy and structure to create an entrepreneurial environment to spur creativity and new ideas.Second Fridays (a company-wide day off on the second Friday of every month) – please note that this benefit is subject to change.Comprehensive benefit coverage globally.Generous paid parental leave globally.Competitive time off globally.Dedicated employee-focused ambassadors via Key Contributors & Culture Committees.DIVERSE Commitment, a call to action for a more inclusive and diverse future in business, society, and technology.The Keyfactor Alliance Program to support DEIB efforts.Wellbeing resources, wellness allowance, mindfulness app free membership, Wellness Wednesdays.Integral Volunteer Day, company non-profit matching, and 3 volunteer days off.Monthly Talent development and Cross Functional meetings to support professional development.Regular All Hands meetings – followed by group gatherings.Our Core ValuesTrust is paramount.
We deliver security software and solutions where trust and openness are of the highest importance for our customers.
We are honest and a trusted partner in every aspect of business.
Customers are core.
We strategize, operate, and execute through a customer-centric view.
We prioritize the security interests of our customers, and we act as if their data were our own.Innovation never stops, it only accelerates.
The speed of change is accelerating.
We are committed, through investment and focus, to stay ahead of the innovation curve.
We deliver with agility.
We thrive in high-paced and continually changing environments.
We navigate through newly added variables, adjust accordingly, while driving towards our strategic goals.United by respect.
Respect for all is what unites us.
We promote diversity, inclusivity, equity, and acting with empathy and openness, both in our business and in our communities.Teams make "it" happen.
Vision and goals are not individually attainable – they require teamwork.
We pride ourselves in operating as a cohesive team, creating promoters and partners, and winning as one.Equal Opportunity EmployerKeyfactor is a proud equal opportunity employer including but not limited to veterans and individuals with disabilities.Reasonable AccommodationApplicants with disabilities may contact a member of Keyfactor's People team via ****** and/or telephone at ************** to request and arrange for accommodations at any time.
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