Purpose of Position:
Coordinates and keeps track of all payments and expenditures, purchase orders, invoices and statements. Reconciles processed work by verifying entries and comparing system reports to balances.
Accountabilities:
* Follows all Workplace Health Safety Requirements and always works in a safe manner.
* Reports any work incidents or unsafe work practices to the State Operations Manager or Depot Manager.
Job Description:
Data Administration
* Monitors group email accounts.
* Coordinates ordering of office supplies.
* Enters invoices directed to the branch into Abbyy software.
* Books flights, accommodation and parking for staff.
* Assists in monthly accrual process - checks supplier statements, follows-up missing invoices and enters into Abbyy.
* Scans credit card payment documents and records in M-Files.
* Prepares fortnightly Queensland regional distributor invoices.
* Organises deliveries from Head Office to branches.
* Participates in ad-hoc jobs, general housekeeping and general office support.
* Any other reasonable duties as required.
Credit Card Payments
* Processes credit card payments only.
* Prepares credit card payments and after approval pays by credit card on suppliers’ websites or over the telephone.
* Reconciles company credit cards for all entities.
EFT Payments
* Pays all vendor invoices including drivers and vendors in accordance with scheduled due dates.
* Assists with credit card applications by opening new accounts, filling in required forms and entering all data.
* Manages general ledger allocations for petty cash. Checks the petty cash and branch customer receipts and enters into SAP.
* Monitors invoices in M-Files and checks daily when invoices need to be paid.
* Completes Director’s private and business credit card reconciliation monthly.
* Processes invoices, exports and then imports into SAP daily.
* Any other reasonable duties as required.
Requirements
Requirements/Skills Needed:
* Minimum 2 years' experience processing basic financial activities.
* Certificate or diploma in business administration, bookkeeping, accounts administration or related discipline, or working towards completing training in these, and/or equivalent experience.
* Excellent spoken and written communication skills.
* Excellent Excel skills required.
* Strong attention to detail
* Experience with SAP B1 preferred but not essential.
* Accurate data entry skills
* Strong organizational skills with ability to multitask and prioritize competing tasks.
What you need for success:
* We are looking for an excellent communicator, someone who is reliable, well presented, and able to multitask. You will also be self-motivated, organized and proactive with the ability to work well in a fast-paced environment.
* Full training and ongoing support will be provided.
Additional Job Details:
Set-up and Location: Office-based in Ortigas Pasig City
Work Schedule: 8:00 AM to 5:00 PM (AEST) | 6:00 AM to 3:00 PM PH Time
Employment Type: Full-time
All interviews and other hiring requirements are done virtually or through video calls or emails.
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