Job Description
The Payroll & HR specialist supports employees and managers on all general human resources matters related to policies, processes, activities, and employee services.
Responsibilities:
The main tasks are to:
* Act as HR specialist for employees and managers to:
o Answer questions related to HR and benefits policies.
o Update employee files and enter data such as title changes, level changes, resignation letters, etc., into the HR systems.
o Coordinate changes (salary and bonus) with the payroll department.
o Update the Finance department about monthly payroll changes (new bank accounts/addresses, referral rewards) & liaise with the external payroll provider.
* Assist the HR Manager with day-to-day clerical and administrative HR functions.
* Participate in HR Services projects and promote HR initiatives.
* Maintain accurate employee files and data entry.
* Serve as an HR resource for employees and managers to:
o Draft employment contracts, amendments, and related documents.
o Follow up on contract employees and probation periods.
* Support HR and management during the annual performance evaluation process.
* Provide administrative support to HR partners, including:
o Team communications,
o Salary proposals,
o Development plan follow-up, etc.
* Coordinate employee departures and returns from long-term absences.
* Assist onboarding of new employees alongside HR Business Partners and Production Teams.
* Manage employee benefits and group insurance administration.
* Maintain relationships with external service providers such as payroll providers, legal advisors, relocation services, and benefits suppliers.
* Manage administrative employee file tools and ensure HRIS data accuracy.
* Handle HRIS requests and ensure payroll complies with HR policies.
* Oversee day-to-day payroll operations and monthly processes with the finance team.
* Perform other related duties as required.
Qualifications
The ideal candidate will demonstrate excellent attention to detail, flexibility, and a strong work ethic.
Requirements include:
* Accuracy and strong attention to detail
* Ability to prioritize and adapt to change, remaining curious and eager to learn
* At least 2 years of relevant experience
* Proficiency in Microsoft Office, especially Excel
* Excellent communication skills
* Customer-oriented approach
* Strong organizational and planning skills
* Autonomous with initiative-taking ability
* A sense of urgency
* Team player with stakeholder engagement skills
* Empathy and discretion
* Understanding of applicable laws, regulations, and company policies
* Excellent writing and communication skills in English and Spanish
Additional Information
Benefits include:
* Hybrid work model (3 days in-office/week)
* Private health insurance and fitness subsidies
* Employee mental health support
* Tickets restaurant
* Complimentary coffee, fruits, and daily breakfast
* Spectacular rooftop terrace with sea views
#J-18808-Ljbffr