We are seeking a detail-oriented and organized Operations Support Specialist to join our team. The successful candidate will be responsible for managing a variety of administrative and operational tasks to ensure the smooth and efficient functioning of our daily business activities. This role is crucial for maintaining accurate records, supporting internal processes, and facilitating communication across departments.
What You’ll Do
* Manage user access, permissions, and licenses across business tools
* Maintain professional credentials, ensure compliance, and manage secure records
* Oversee billing, renewals, and vendor coordination for assigned platforms
* Generate operational reports and summarize key metrics to support management decisions
* Review and verify invoices for accuracy before submission to finance
* Provide general administrative support, including filing, data entry, and correspondence
* Identify process improvement opportunities to enhance efficiency and accuracy
* Collaborate across departments, serving as a key point of contact for administrative inquiries
* Manage CRM systems and ensure data integrity
Preferred Skills
* Experience in administrative or operational support roles
* Strong attention to detail and accuracy
* Excellent organizational, time-management, and communication skills
* Proficient in Microsoft Office Suite and CRM systems (e.g., HubSpot)
* Able to work independently and collaboratively
* Proficiency with Microsoft Office Suite and Google Suite
Qualifications
* Bachelor’s degree in Business Administration, Operations, or a related field (or equivalent practical experience)
* Proven experience in administrative, operational, or support roles
* Strong organizational, time-management, and multitasking skills
* Excellent attention to detail and accuracy
* Fluent in English; Spanish and other languages are a strong plus.
What we offer
* Hybrid work model (2 days office / 3 days remote).
* International, multicultural team (20+ nationalities).
* Birthday leave + free coffee, tea, and drinks daily.
* Working hours: 9:00 – 18:00.
Why Join Us
You’ll be part of a collaborative team, working directly with leaders and shaping the way we grow. If you’re passionate about people, love connecting with talent, and want to make an impact in a fast-paced environment, we’d love to hear from you!
Recruitment Process
* HR Call – A cultural and technical introduction.
* Manager Interview – Deep dive into your experience and vision.
At the Service Club, talent comes first. We are committed to equal opportunity employment, regardless of race, color, religion, gender, sexual orientation, age, gender identity, or disability.