About HappyRobot
HappyRobot is the AI‑native operating system for the real economy—a system that closes the circuit between intelligence and action. By combining real‑time truth, specialized AI workers, and an orchestrating intelligence, we help enterprises run complex, mission‑critical operations with true autonomy. Our AI OS compounds knowledge, optimises at every level, and evolves over time. We’re starting with supply chain and industrial‑scale operations, where resilience, speed, and continuous improvement matter most—freeing humans to focus on strategy, creativity, and other high‑value tasks. You can learn more about our vision in our Manifesto. HappyRobot has raised $62 M to date, including our most recent $44 M Series B in September 2025. Our investors include Y Combinator (YC), Andreessen Horowitz (a16z), and Base10.
About the Role
As our Administrative Manager, you’ll work across people admin, finance coordination, office management, and executive support. You’ll ensure things get done, stay on track, and never fall through the cracks. You’ll bring structure where there’s chaos and act as the calm, competent centre of the Madrid office.
What You Bring
* 5+ years experience in administrative, operations, or office management roles
* Experience supporting finance and people operations in a fast‑paced or startup environment
* Extremely organised, efficient, and reliable – you get things done
* High attention to detail – nothing escapes you
* Strong judgment, discretion, and ability to handle sensitive information
* Comfortable working independently and handling many things at once
* Fluent in Spanish and English
* Skilled with Google Workspace, Notion, Slack, and basic finance tools
Our Operating Principles
* Extreme Ownership
We take full responsibility for our work, outcomes, and team success. No excuses, no blame‑shifting – if something needs fixing, we own it and make it better. We step up even when it’s not “your job” and redesign processes when they break.
* Craftsmanship
Putting care and intention into every task, striving for excellence, and taking deep ownership of the quality and outcome of your work. We sweat the details because details compound, delivering jaw‑dropping customer experiences.
* We are “majos”
Be friendly & have fun with your coworkers. Be genuine, honest, and kind. “Majo” is our way of saying: be a good human—approachable, helpful, and warm. We give feedback with kindness, challenge each other with respect, and celebrate wins without ego.
* Urgency with Focus
Create the highest impact in the shortest amount of time. Move fast, but in the right direction. We prioritise ruthlessly, act decisively, and stay aligned, ensuring high leverage results.
* Talent Density and Meritocracy
Hire only people who can raise the average;
exceptional performanceis the passing grade. Ability trumps seniority. The best teams are built on talent density—every hire should raise the bar.
* First‑Principles Thinking
Strip a problem to physics‑level facts, ignore industry dogma, rebuild the solution from scratch. We do not copy‑paste solutions but build from the ground up if needed.
The personal data provided in your application and during the selection process will be processed by HappyRobot, Inc., acting as Data Controller. By sending us your CV, you consent to the processing of your personal data for the purpose of evaluating and selecting you as a candidate for the position. Your personal data will be treated confidentially and used only for the recruitment process. In relation to the period of conservation, your data will be eliminated after three months of inactivity in compliance with GDPR and the protection of personal data legislation. If you wish to exercise your rights of access, rectification, deletion, portability or opposition, you can do so through subject to the GDPR. For more information, visit
Seniority level
* Mid‑Senior level
Employment type
* Full‑time
Job function
* Project Management and Information Technology
* Software Development
#J-18808-Ljbffr