We're looking for an Executive Office Manager to join CCH Tagetik!Location-Barcelona/Lucca/Milan/London hybrid.-Company-CCH Tagetik, a Corporate Performance Management (CPM) business within Wolters Kluwer, delivers innovative solutions for financial and operational performance management.-Position Overview-The Executive Office Manager will lead and coordinate a team of five administrative professionals while providing direct executive support to the EVP & General Manager - CCH Tagetik. This role combines operational leadership with strategic oversight, acting as a trusted advisor to the EVP & GM. The position ensures seamless management of the EVP’s agenda, drives cross-functional initiatives, and fosters alignment across priorities, projects, and communications.-Key Responsibilities-Executive Support:
- Manage the EVP & GM’s complex calendar, travel arrangements, and meeting logistics.
- Prepare agendas, briefing materials, and presentations for internal and external meetings.
- Handle confidential information with discretion and professionalism.
Chief of Staff Responsibilities:
- Strategic Alignment: Partner with the EVP & GM to prioritize initiatives and ensure execution against business objectives.
- Project Oversight: Drive cross-functional projects, monitor progress, and escalate risks or delays.
- Decision Support: Provide data-driven insights and recommendations to support executive decision-making.
- Leadership Communication: Draft executive-level communications, reports, and presentations for internal and external stakeholders.
- Meeting Effectiveness: Ensure leadership meetings are structured, outcomes are documented, and follow-ups are tracked.
Team Leadership & Management:
- Lead, mentor, and develop a team of 5 administrative professionals.
- Allocate tasks, monitor performance, and foster a collaborative, high-performing environment.
Operational Coordination:
- Oversee scheduling and logistics for leadership and key stakeholders.
- Ensure timely execution of administrative deliverables across departments.
- Manage budgets and resources for administrative functions.
Core Competencies:
- Leadership & People Management: Ability to inspire and guide a team toward excellence.
- Executive Support Expertise: Skilled in managing complex schedules and priorities.
- Strategic Thinking: Align administrative activities with organizational goals.
- Project Management: Skilled in managing multiple initiatives and ensuring timely delivery.
- Communication Excellence: Clear and professional communication across all levels.
- Discretion & Integrity: Handle sensitive information with professionalism.
Qualifications:
- Proven experience in administrative management and executive support for senior leaders.
- Experience in strategic coordination or Chief of Staff responsibilities.
- Strong organizational and time-management skills.
- Excellent written and verbal communication skills in English (Italian language skills would be highly appreciated).
- Proficiency in Microsoft Office Suite and collaboration tools (Teams, SharePoint).
- Ability to work in a hybrid environment and collaborate across integral teams.
LI-Hybrid- Our Interview Practices
_ Applicants may be required to appear onsite at a Wolters Kluwer office as part of the recruitment process._