At MATCH Hospitality we design and deliver the best hospitality programmes at the most sought-after sports events in the world, including the FIFA World Cup™, AFC Asian Cup™, Nitto ATP World Finals, and Formula 1®. We are the industry leader in the production, management, and sales of commercial hospitality programmes and deliver maximum exposure for our event partners via a well-established and comprehensive global sales agent network, in addition to our in-house direct sales team.
About the Role
The Financial Analyst Administrator plays a vital role in supporting both procurement and finance functions for MATCH Hospitality’s events throughout the year, with the main focus being the F1 Madrid project. Reporting to the Procurement & Partnerships Manager and the Finance Manager, this role ensures the smooth execution of event-related financial, procurement, and administrative processes.
The successful candidate will be responsible for financial tracking, budget monitoring, procurement workflows, and administrative compliance from pre-event planning through post-event reconciliation. This position suits a detail-oriented professional with strong financial acumen, administrative precision, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Procurement and Administration
- Manage the purchase order/contracts lifecycle, including creation, logging, and tracking.
- Maintain accurate records of contracts, invoices, and supplier documentation.
- Support procurement approval workflows and ensure compliance with internal policies.
- Coordinate and log key contractual and procurement details into internal systems.
- Support provider performance review and cost optimization initiatives (KPIs).
- Assist in preparing procurement-related summaries and reports.
Financial Analysis and Reporting
- Monitor and update event budget trackers, ensuring timely and accurate data entry.
- Support real-time financial tracking and identify deviations between budget and vigente costs using spreadsheets and reporting files.
- Maintain accounting records, ensuring accurate posting of invoices, expenses, and purchase orders.
- Prepare and maintain financial reports, including variance analysis, budget vs. actual, and P&L; summaries.
- Conduct cost-per-pax and product allocation analysis to support strategic decision-making.
- Contribute to executive reporting through clear, data-driven insights and visual dashboards (Excel, Power BI).
- Support post-event reconciliation and ROI assessments.
Compliance and Coordination
- Assist with audit readiness and maintain proper financial documentation.
- Ensure administrative compliance with internal and external reporting requirements.
- Collaborate across departments to coordinate deliverables and information flows.
- Provide administrative and analytical support to the Procurement and Finance teams, and wider teams as required.
- Experience monitoring and managing budgets for large-scale events.
- Background in accounting, finance, or cost control highly valued.
- Excellent administrative, analytical, and organizational skills with strong attention to detail.
- Advanced proficiency in Microsoft Excel (formulas, pivot tables, data analysis) and experience with Power BI or similar reporting tools.
- Strong user of Microsoft Office Suite and cloud-based systems (e.g., D365 or equivalent ERPs).
- Ability to work under pressure, handle multiple priorities, and meet strict deadlines.
- Clear and professional communication skills in written and spoken English and Spanish.
- Experience preparing visual presentations and reports (PowerPoint, Canva, etc.).
- Proactive, reliable, and capable of working independently and collaboratively.
- Minimum 3–5 years’ experience in finance, procurement, or contract management.
- Proven experience with budget monitoring, financial tracking, and administrative reporting.
- Familiarity with legal and financial documentation, including tenders and contracts.
- Experience working in event-driven environments or large-scale operational projects.
- Demonstrated ability to coordinate tasks and priorities across multiple departments.
- Experience using ERP systems (Microsoft D365 or similar) preferred.
What We Offer
- Flexible working arrangements to support work-life balance.
- 25 days of annual leave.
- Paid sick leave from day one.
- Company pension scheme with contributions.
- Employee Assistance Program.
- Company bonus scheme for successful project delivery.
Seniority level
- Mid-Senior level
Employment type
- Full-time
Job function
- Finance and Sales
- Industries
- Hospitality
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