About the company
Utopia is a forward‑thinking global real estate development group dedicated to creating a distinctive portfolio of luxurious and high‑end hospitality assets. Founded in 2023, our in‑house architectural firm, Utopia Design, is at the heart of our mission to create a global portfolio of luxurious, high‑end hospitality destinations. We’re a young, ambitious team driven by creativity, excellence, and the belief that great design transforms the way people live, travel, and connect. From concept to completion, we’re reimagining what luxury means in today’s world — and we’re just getting started.
If you’re passionate about design, architecture, and shaping the future of global hospitality, we invite you to grow with us.
About the role
We’re looking for a Fit‑Out Coordinator to lead and manage the end‑to‑end fit‑out delivery of a high‑end luxury villa in Badalona. The role involves defining scopes, coordinating procurement, managing contractors on site, tracking progress and costs, enforcing HSE compliance, and overseeing all construction activities through to commissioning and handover.
Responsibilities
Construction project management
* Monitor and enforce site performance: lead progress meetings, track construction milestones, manage labor, trades, logistics, and supply chain flows to maintain efficient sequencing.
* Identify, manage, and mitigate risks and issues (schedule delays, design clashes, cost overruns, site constraints); propose remediation strategies and elevate when needed.
* Liaise with procurement/supply chain: coordinate material deliveries, validate compliance of delivered goods to specifications, anticipate lead times, and optimize logistics.
* Report and communicate: prepare regular status reports (progress, financial, risk), present to stakeholders (client, design team, executive management), maintain transparent documentation.
* Lead the close‑out, commissioning, and handover processes: manage punch lists, defects rectification, warranties, O&M documentation, training, and final client inspections.
* Track progress against the agreed schedule and budget, flagging risks early.
Contract & procurement management
* Assist the Project Manager in building the overall timeline and scope breakdown.
* Define and manage scope, briefs, time schedules, key milestones and deliverables for fit‑out and MEP subcontractors.
* Research potential contractors, consultants, surveyors, and manufacturers, and participate in short‑listing and procurement coordination.
* Oversee contractor onboarding: review sub‑contractor proposals, assist the project manager with evaluation, communication and bookkeeping.
Permitting
* Secure all permits, approvals, and regulatory consents needed for interior works and MEP installations; coordinate with authorities, consultants, and local agencies.
Design coordination
* Oversee design development coordination during the fit‑out stage: manage shop drawings approval, RFI responses, change orders, and technical submittals (materials, finishes, fixtures, systems).
* Maintain close coordination with the FFE, interior design, and joinery teams to ensure integration of furnishing, fixtures, equipment, and built‑ins without compromising spatial or design logic.
* Act as the main point of contact between the construction site and the wider project team, including the Head of Construction.
* Ensure construction on site follows approved project plans, drawings, and specifications.
Quality control
* Perform continuous quality control and inspections on finishes, joinery, and MEP installations; ensure workmanship meets design intent, specifications, and contractual standards.
* Monitor quality standards and ensure compliance with local building codes, regulations, and safety practices.
* Conduct regular site inspections and proactively address safety or quality concerns.
* Provide clear and timely updates on project status, raising issues together with proposed solutions.
* Step in for the Head of Construction when needed, including attending meetings and contributing to key decisions.
CV requirements
* Bachelor’s degree in Civil Engineering or Architecture.
* 8–12 years of experience in design and construction, with at least 6 years in site management/coordination of fit‑out and refurbishment projects.
* Fluent in English (C1 minimum) and Spanish (B2 minimum).
* AutoCAD knowledge.
* Knowledge of fit‑out materials – drywalls & partitions, floors, waterproofing and acoustic materials, high‑end and luxurious finishes.
* Basic MEP knowledge, especially HVAC, power supply, and smart home systems.
* Strong knowledge of corporate‑level CPM tools and instruments such as scheduling, performance controls, and reporting.
* Fundamental contract management skills for a non‑lawyer.
* Valuation and change management expertise.
* Basic corporate procurement procedures, tools, and templates knowledge.
* Some FFE and joinery experience.
* Excellent communication and presentation skills.
Employment type
Full‑time
Seniority level
Mid‑Senior level
Location: Viladecans, Catalonia, Spain – Greater Barcelona Metropolitan Area
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