HBX Group is the world’s leading technology partner, connecting and empowering the world of travel. We’re game-changers, disruptors, the people who bring together local and global brands in accommodation, transport, activities and payments through our network of 300,000 hotels worldwide, 60,000 hard to reach high value clients such as tour operators, travel agents and loyalty schemes across 140 source markets. We are tech-driven, with a customer-first philosophy, and commercial teams whose knowledge and relationships on the ground are second to none. And of course we have an amazing team! Our people, Team HBX Group, are the beating heart of the company who we encourage to ‘move fast, dream big and make the difference’ every day. In fact, we believe that it is tech + data + people that truly sets us apart in the market, alongside our ‘global approach, local touch’ mentality. We’re headquartered in Palma, Mallorca and employ around 3,500 people worldwide.
JOB DESCRIPTION:
This job position is for the P2P (Purchase to Pay) department, focused on supporting Germany tax invoices claiming process by promoting the issuance of invoices from suppliers and validating the ones received according to the fiscal requirements of the country.
The position requires excellent German conversational speaking skills for interviews with suppliers to support them onsite, over the phone or by virtual meetings, as well as the review of invoices and communication by email with suppliers and internal colleagues
Also, this role requires:
- Analytical & Consolidation Skills: Ability to collect, structure, and reconcile data to prepare accurate German VAT recovery reports submissions and exception analysis: Identifies non‑recoverable VAT cases (e.g., missing details, non-deductible categories) and flags patterns to prevent future errors.
-Support to teammates: Reviews colleagues’ invoice checks, helps resolve doubts about German VAT rules, and guides them on grey or complex cases.
-Training mindset: Shares best practices, common errors, and simplified guidance to elevate the overall capability of the team.
The employee will analyze the situation of German invoices reception to be able to prioritize the daily scope of work.
* Tasks covered by the area:
* Following with Suppliers on invoices provided via Tickets, emails or and calls.
* Provide visibility to stakeholders on recovery status by supplier.
* Consolidate and analyse data
* Coordintation and Team support
* Several systems and tools involved:
* ERP and invoice management systems (SAP)
* Excel/Sheets proficiency: Able to analyze large invoice datasets, reconcile reclaim figures, and prepare summaries for submission.
WHAT WE EXPECT FROM YOU:
* VAT analysis work to determine validity of received VAT for invoices
* Assist in gathering necessary support documentation for VAT reporting purposes (valid invoices, tax certificates, etc.)
* Contact/visit suppliers to provide updated reports, follow-up on pending invoices, challenges, etc.
* Coordinate training and assistance to supplier’s finance teams on VAT related processes.
* Understanding of digital workflows for invoice correction requests, vendor master VAT validation, and document storage.
* Analytical & Consolidation Skills
* Bridge across cultural diversity and “Business & Finance” language
* Manage Internal and external audit queries related to German VAT recovery process
* Work closely with various internal business functions, global, local or centralized, where their involvement is required to define specific solutions to be implemented: Legal, Tax, Sourcing, etc...
LANGUAGES:
You will have the opportunity to work for a company that is going through significant change in becoming the world´s leading travel services provider. We are looking for people that are ready to ride the wave in this exciting journey.
As well as an attractive benefits package you will be able to work:
* Within an innovative, engaging and multicultural environment.
* Have the opportunity to build strong and lasting business relationships and friendships from around the world.
* Have the opportunity in developing your career locally or within one of our beautiful working locations across the globe.
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