Our client, a prominent trade association, is currently looking for a highly experienced Bilingual Executive Assistant to support the General Management and Presidency, as well as liaise closely with the Legal Department and Governing Bodies.
Manage complex and frequently changing calendars for General Management and Presidency, ensuring seamless coordination across high level internal and external commitmentsBuild and maintain relationships with senior stakeholders (associated laboratories, public administrations, business organisations and institutional representatives), coordinating invitations, delegations, representation and event attendanceEnsure senior leadership are fully prepared for engagements by drafting, reviewing and producing high quality documentation, including official letters, certifications, reports, presentations, speeches and briefing materialsProvide support on strategic and cross functional projects, including transformation initiatives, internal changes and organisational restructures, ensuring tracking, follow up and reporting to General ManagementPrepare presentations, dashboards and reports to support executive decision making and project monitoringManage travel logistics, including flights, accommodation, transfers and expensesMaintain ownership of document management and filing systems, updating and control of records for General Management and Executive CommitteePrepare and manage official communications, database updates and membership records
Candidates must be bilingual in English and Spanish (spoken and written). A minimum of 8 years' experience supporting C-level executives or senior leadership (Director General, President, Board level) is required, ideally within corporate, institutional or regulated environments. Candidates will be able to manage standard Tech with ease (Microsoft Office, Teams, VC) whilst also grasp new technologies quickly.
Hybrid - 1 day WFH (Fridays) + additional remote periods (August, Christmas)Contract - PermanentIncorporation - ASAP
Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.