Who are we?
Mantu is an independent international consulting player, founded in 2007. Bringing together expert and complementary brands, Mantu stands out for the breadth of its spectrum, responding to all business transformation challenges.
Its activities are divided into four practices:
Leadership & Advocacy, Technology, Digital Marketing & Experience, Total Talent Management.
A wide range of skills, all serving a single mission: connecting and powering companies with leading teams and technology to succeed faster and sustainably.
From its headquarters in Geneva, Switzerland, Mantu relies on a community of 12,000 talented people in more than 60 countries on 5 continents and has a turnover of 1 billion euros.
Job description
Mantu is seeking a dynamic and motivated HR Assistant to join our team in Barcelona.
Responsibilities & Skills
On and off-boarding management
* Organizing the onboarding of employees (personal documents, contracts, etc).
* Assisting employees and managers on any administration forms or processes (amendment, sick leave, bonus, transportation, car damages, healthcare).
* Explaining, following-up, and controlling working time (days-off, overtime, etc).
* Managing resignations through the group process (exit survey - exit meeting).
Personnel administration
* Maintaining employees’ database by verifying information and documents are available and up to date (entries, exits, HR documents, ID, etc).
* Ensuring affiliation and declaration to local HR organism (insurance, etc).
* Providing any HR forms related to work certificates, wage tax deduction, corporate healthcare, etc (on demand).
* Advising employees on Group's applications use and completion.
* Supporting HR Departments on global Groups and Training presentations (application, process, etc).
Data collection and reporting
* Communicating the concerned parties about unusual questions or sensitive issues and giving feedback to the manager.
* Communicating to the local HR team information or important problematics related to HR Support department, including recurrent requests.
* Informing payroll team about any discrepancies or anomalies of day-off balances, payslips, and triggering the corrections via the HRO.
Tickets handling
* Checking, analyzing, and telling the employee the status of his/her expense noted. Dispatching tickets to the right interlocutor according to the topics/questions or providing the appropriate link to access them.
* Explaining any type of procedures related to expenses (transportation etc), bonuses, and cash advances.
* Explaining payslip and contractual terms and specificities (overtime, credentials in case of digital payslips, etc).
* Explaining the process for companies' cars: damages, fines, and handover.
* Forwarding administrative documents to the right contact person.
* Informing and explaining to employees about corporate benefits such as vouchers, corporate healthcare benefits, etc., and providing leaflets/other types of documents (in applicable countries).
* Informing employees about paid leave's rules, balances (contractual, extraordinary, holidays, etc.), and sick leave procedures.
Training
* Researching and proposing providers and subsidies, obtaining quotations (when necessary).
* Managing the administrative part of detachment (declaration, social security, amendments, allowance, the organization in the welcoming country...).
* Anticipating work permits procedures and communicating it to the employees/candidates, verifying expiration date and renewal.
Profile requirement
* Master’s degree in Human Resources or related field.
* Previous minimum 6 months of experience in HR administration.
* Great communication skills in Spanish and English.
* Client-oriented approach.
* Strong professional ethics and commitment to confidentiality.
* High level of rigor and attention to detail.
* Excellent organizational skills.
* Mastery of generative AI (ex: ChatGPT) is a plus for improving day-to-day productivity.
Mantu is proud to be an equal opportunity workplace. We are committed to promoting diversity within the workforce and creating an inclusive working environment. For this purpose, we welcome applications from all qualified candidates regardless of gender, sexual orientation, race, ethnicity, beliefs, age, marital status, disability, or other characteristics.
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