PCompany Description /ppMy Sheet Music Transcriptions is at the forefront of sheet music and digital music notation services. We are committed to creating solutions that not only advance the field of music technology but also support and enhance the creative process of musicians and composers worldwide. /ppOur company, established in 2011, has grown internationally and serves a diverse community of music businesses and musicians from various countries, with a strong presence in key markets like the US, Canada, Australia, and Europe. /ppJoin us to help shape a future where technology amplifies true artistic expression. /p pbr/ppJob Description /ppWe’re looking for a Finance Executive Assistant: someone who combines organizational skills, financial rigor, and people sensitivity with a real understanding of music and creative environments. Someone who makes things happen, handles multitasking and coordination, and enhances productivity to help our team achieve their goals and deliver impact. /ppThis is a multidisciplinary strategic and admin role who will be working closely to both our CEO and Operations Manager and helping us manage our finances and documentation, back-office needs, and team support. /p pKey Responsibilities /ppbr/ppFinance /pulliHandle invoicing for vendors; prepare payments and maintain organized expense records. /liliIssue client invoices and help automate billing processes. /liliCollect, catalog, and manage all company expense and income documentation. /liliCollaborate with our accounting and tax advisors to ensure compliance with Spanish and EU regulations. /liliHelp process refunds and the corresponding credit notes. /liliHelp prepare expense forecasts and financial summaries. /li /ulpbr/ppBackoffice /pulliCoordinate office supplies and equipment purchases. /liliManage inventory and handle equipment assignments. /liliOrganize workspaces and support daily office operations. /liliOversee repairs and help maintain clear internal communication. /liliAssist with calendar management, office attendance schedule, meeting coordination, and travel arrangements. /li /ulpbr/ppDocumentation Legal /pulliSupport contract drafting and signing processes with vendors, collaborators, and new hires. /liliDraft internal policies, onboarding and offboarding materials. /liliHelp prepare HR policies and PRL compliance /liliDeploy and coordinate our Flexible Benefits Plan across the team /liliSupport contract drafting for particular b2c or b2b situations. /liliSupport the company in building a transparent, empowering, and creative company culture. /liliPrepare grant applications and public funding documentation. /li /ulpbr/pp Required qualifications /pulliA bachelor’s degree (Degree in Business Administration, Economics, Law, or similar is a nice-to-have) /liliAt least 2 years of experience in as an executive assistant, or in a finance, HR, or legal position (preferably in SMEs or startups). /liliExcellent written and spoken communication in Catalan, Spanish, and English. /li /ulpbr/ppEssential skills /pulliHighly proficient with spreadsheets and systems like Holded. /liliFamiliarity with Spanish accounting, taxation, and labor frameworks. /liliExperience with Trello, Slack, Google Sheets, Gsuite, Office, and similar tools. /liliStructured, proactive, and detail-oriented. /liliStrong sense of responsibility, trustworthiness, and confidentiality. /liliExperience in music management, performing arts administration, or creative industries. /li /ulpbr/ppNice-to-haves /pulliUnderstanding of how music professionals work and invoice. /liliExperience preparing or assisting with grant applications and public funding. /liliA genuine passion for music and supporting those who make it. /liliA charmingly terrible sense of humor. /li /ulpbr/ppWhat do you get? /pulliFull-time position (40 hrs/week) /liliIndefinite contract under Spanish labor law /lili23 days of PTO + bank holidays /liliFlexible working hours /liliHybrid work: remote-friendly, but presence in our Terrassa (Barcelona) office will be needed regularly (60% of the days). /liliCompany MacBook /liliSalary: 20-24k / year depending on experience /li /ul