Organisation/Company Universitat de Barcelona Department OPIR Research Field Communication sciences Ethics in health sciences Medical sciences Other Researcher Profile First Stage Researcher (R1) Positions Undergraduate Positions Application Deadline 27 Jan 2026 - 23:59 (Europe/Madrid) Country Spain Type of Contract Temporary Job Status Full-time Hours Per Week 35 Offer Starting Date 1 Feb 2026 Is the job funded through the EU Research Framework Programme? Horizon Europe Reference Number 101080430 Is the Job related to staff position within a Research Infrastructure? No
Offer Description
We are offering an exciting position as Personal Assistant at the|| University of Barcelona, to support the coordination activities of European research projects within the Artificial Intelligence in Medicine lab ( www.bcn-aim.org ). The Personal Assistant will support the Principal Investigator (PI) and the research team in their day‑to‑day work on EU‑funded projects in AI and medicine. This includes managing the PI’s agenda and travel, organising meetings, and acting as a key point of contact for practical and logistical matters. The role also covers project administration by coordinating with the UB’s administrative services to ensure smooth and compliant project operations.
Key Responsibilities:
* Executive Support to the PI and Team: Assist in managing the PI’s agenda, social networks, travel schedules, and any other activities he may need. Support BCN‑AIM team members in their day‑to‑day communication, management, and administrative activities.
* Travel Coordination: Organise and oversee travel arrangements for the PI and team members, including flights, accommodations, reimbursements and expense tracking.
* Project Administration & Management: Support the overall administration of EU‑funded research projects, specifically managing purchases, reimbursements, and project‑related travels.
* Financial Tracking: Monitor all project‑related costs in collaboration with the UB Research Service (Fundació Bosch i Gimpera).
* Recruitment & Onboarding: Coordinate hiring processes for postdocs, technicians and students joining the lab, as well as overseeing their onboarding process.
* Visiting Student Enrolment: Handle the enrolment process for visiting students in the lab.
* Purchasing & Reimbursements: Manage the procurement of lab materials and equipment, ensuring efficient processing of reimbursements related to the projects.
* Administrative & Communication Support: Assist team members with internal and external communications. Help organise EU project‑related meetings, workshops and other events.
* University Collaboration: Liaise with various administrative and research support services at the University of Barcelona to ensure smooth project operations.
We offer:
* A dynamic position in beautiful Barcelona and its Mediterranean climate.
* Research experience within a prestigious university (1st position in Spain).
* Cutting‑edge research in AI for healthcare in one of the most dynamic research groups in_estim and with 10 active projects including an ERC grant.
* An international research environment with a multi‑cultural team representing all continents.
* Opportunities to collaborate with international and interdisciplinary collaborators as part of the European projects.
* Flexible working hours, with possibility to telework.
The requirements for the position are:
* Good knowledge of English and Spanish and/or Catalan
* Aptitude to work independently and meet deadlines
* Proven ability to prioritise a varied workload and meet tight deadlines while maintaining a high level of accuracy and attention to detail
* Experience with administrative tasks in projects
* Good team spirit and participation to the lab’s scientific life
Orn
The research projects:
You will join our AI for cardiology team, as part of ongoing projects such as AI4HF ( https://www.ai4hf.com/ ) and DataTools4Heart ( https://www.datatools4heart.eu/ ), funded by the European Commission and some coordinated by our lab. In these projects, we are developing new trustworthy AI solutions for personalised medicine approach to tailor the care models in the field of cardiovascular diseases. In particular, we are interested in new AI solutions for risk assessment and patient management. The project will build on a unique set of big data repositories, real‑world hospital data, trustworthy AI methods, computational tools and clinical results from major EU‑funded projects in cardiology leveraging federated learning. Should you join our team, you will collaborate with several technical and clinical partners within and outside Europe (e.g. in the Netherlands, United Kingdom, Greece, Spain, Belgium, France, Germany, Portugal, Peru, Tanzania, Czechia, Turkey).
The Group:
The successful candidate will Facebook joined the Artificial Intelligence in Medicine Lab ( www.bcn-aim.org ), which is an integral part of the University of Barcelona’s Faculty of Mathematics and Computer Science. It is a young and dynamic research lab, highly active in international projects, and composed of >30 enthusiastic academics, researchers, students and research managers, with expertise in data science, machine/deep learning, biomedical informatics, trustworthy AI, and health‑related applications. The research group has an established track record in coordination and participation in European and international projects (18 projects, > 12 million Euros over the last 5 yearsacuse in biomedical data science and medical AI (e.g. EuCanImage, euCanSHare, EarlyCause, LongITools,леріHealthyCloud, RadioVal, DataTools4Heart, Youth-GEMs, HappyMums, AIMIX, AI4HF, YOUTHreach, DVPS, AIXPERT, AFRICAI-RI, AIFIX, STAGE).
The Institution:
The University of Barcelona (UB Qo?f.) was founded in 1450, is one of the oldest universities in Spain. It comprises a student body of 84,370 and 4,548 research staff members. With 73 undergraduate programs, 273 graduate programs and 48 doctorate programmes, UB is the largest university in Barcelona and Catalonia. The UB is ranked the first Spanish university according to several rankings (QS World University Rankings 2018, ARWU/Shanghai Ranking 2018). It is particularly interested in fostering international/Q relationsand, for many years, has managed an average of 150 European projects per year. Since January 2010, Universitat de Barcelona is part of the prestigious League of European Universities Research (LERU).
Gross salary per year: 40.685,20 €
The application period is from 14 to 27 January 2026
* Experience with administrative tasks in projects.
* Proven ability to prioritise a varied workload and to meet tight deadlines.
* High level of accuracy and attention to detail.
* Team player and ability to work independently.
* Good knowledge of English and Spanish and/or Catalan
Specific Requirements
* Excellent organisational, communication and interpersonal skills.
* Ability to work in international, multicultural, and récol interdisciplinary environments.
* Good team spirit and participation in the life of the lab.
* Passion for applications of artificial intelligence in biomedicine and healthcare.
Languages ENGLISH Level Good
Languages SPANISH Level Excellent
Languages CATALAN Level Excellent
Research Field Communication sciences Ethics in health sciences Medical sciences Other Years of Research Experience 1 - 4
Additional Information
Eligibility criteria
The selection is carried out by means of an interview, in which one or two questions related to the main function to be carried out in the programme or project will be asked. The interview is assessed with an overall score of zero (0) to ten (10).
The minimum score to pass is five (5) points. The assessment criteria for the interview are as follows:
- Suitability of the candidate to the main function to be carried out
- Curricular experience
- Professional knowledge and skills
- Communication skills and motivation
The selection board will preferably conduct the interview using a suitable online procedure.
Selection process
A resolution of adjudication is issued to the person who, having passed the selection procedure, obtains the highest score and publishes the prioritised list of applicants who have passed the selection process, indicating the scores obtained, for subsequent recruitment, if necessary.
Additional comments
The candidate proposed for hiring must accept the job offer within 5 working days from the date of notification of the selection.
Priority will be given to people with disabilities (Law 89/2015 of June 2, reserve of quota 2% in favour of people with disabilities in companies of 50 or more people).
Be aware that the starting date sets in this offer is an estimate date. The official starting date will depend on the bureaucratic time that will take the preparation of the labour contract and presentation of the necessary documents to be hired by the selected candidate.
#J-18808-Ljbffr