Nanook is the 360 creative experiential marketing agency, shaping events worldwide to unforgettable experiences with a responsible positive impact.
Mission : To manage the full cycle of large-scale corporate event development in line with our methodology, to meet deadlines and deliver quality projects that enable us to win proposals and successfully execute projects.
Functions:
Event planning:
-Briefing review and first point of contact with client for possible questions.
-Defining/understanding the objectives and goals of the event and aligning them with the proposal.
-Development of a work plan with key dates, budget, necessary resources and schedule of activities.
-Creation of the creative/technical proposal together with the creative team according to briefing and event indications (if necessary). You must be capable of preparation a presentation with strong attention to the visual elements - photos, mood boards, etc.
-Audit, search, selection, coordination and negotiation with suppliers and resources, such as venues, catering, audiovisuals, decoration, etc. Understanding of different destinations is highly valued.
-Coordination with other departments - admin, marketing, creativity, etc.
-Continuous client follow-ups in line with company ́s protocols.
-Organization of all event related documentation in Google Drive folders.
-Ensuring that the event complies with Nanook's sustainability plan.
Event management:
-Preparation and management of event budgets.Strong understanding of excel is a must for budgets preparation.
-Monitoring expenses, and finding ways to maximise efficiency and minimise unnecessary costs.
-Coordination of logistical aspects of the event: (space layout, seating arrangements, guest flow management and scheduling of activities...).
-Logistical management of transport, accommodation, rooming lists, catering, etc.
-Preparation of the Day by Day document and supervision of the execution of the event on the day of the event.
-Effective problem solving is a must.
-Ensuring client expectations are exceeded by proper preparation of the event in advance and clear, transportant communication with all parties involved.
-Ensuring excellent customer service at all times.
Post-event:
-Conducting debriefing with client to analyse and measure the outcome of the event.
-Managing invoices and filing all relevant documentation.
-Preparation of case study as well as mailing of customer satisfaction survey.
Responsibilities :
-Responsible for submitting proposals within deadlines and meeting the required quality.
-Responsible for submitting proposals focused on meeting our sustainable development objectives.
-Responsible for the coordination and follow-upa with all parties involved in the project.
-Responsible for the smooth running of the event on the day of the event.
-Responsible for the closing of the project in the corporate tools required for this purpose.
Requirements :
-Degree in marketing, communication, journalism, advertising, psychology or similar.
-Specific education or training in protocol and event management or hospitality will be an asset.
-At least 7 years of experience in the execution of full service corporate events.
-Google Workspace skills are a must.
-Experience working in corporative events.
-English: minimum B2, higher level desirable
Soft Skills:
-Great attitude
-Communication skills: verbal and written
-Organizational skills
-Teamwork and be a team player
-Leadership skills: know how to strategically coordinate with other parties and teams (creativity, suppliers... etc)
-Problem solving
-High Attention to detail
-Courtesy and hospitality
-Self motivation