Company DescriptionFounded in 2013, Seaya manages over €650 million across four venture and growth funds. Seaya partners with tech companies to accelerate their growth by leveraging a global platform, an extensive network of founders, investors, and multinational corporations. The firm has supported several successful companies through global expansion, including Glovo, Cabify, Wallbox (NYSE: WBX), Baia, Smileat. Seaya is dedicated to empowering innovative founders and fostering impactful entrepreneurship worldwide.
The RoleWe are looking for someone to own the day-to-day operations of our office and provide administrative support to the team. You will be the person who makes sure everything runs smoothly, from facilities and vendors to documentation and payments.This is not a stepping-stone position. We are looking for someone who values stability, takes ownership of their work, and wants to build something lasting in a professional and collaborative environment.
Responsibilities· Manage all office operations, facilities and maintenance, ensuring a well-functioning workplace.· Own vendor relationships end to end: sourcing, contracts, renewals, performance review and cost management.· Handle invoice collection, verification and submission to our external accounting firm. Maintain organised records.· Prepare and process bank transfers, monitor payment status and support bank reconciliation.· Manage NDAs and routine legal documentation: preparation, circulation, signature tracking and filing.· Coordinate team travel, internal events and logistics for investor meetings.· Support onboarding of new team members and liaise with IT and building management as needed.
Profile· +5 years of experience in office management, executive support, or a similar operational role.· Organised, autonomous and detail-oriented, with the ability to manage competing priorities.· Fluent in Spanish and English (both used daily).· Comfortable with Google Workspace, Excel, invoice management platforms, online banking· A hands-on, service-oriented approach. You take pride in things working well.
What We Offer· Permanent contract with competitive compensation, meal allowance and health insurance· Central Madrid office with professional and supportive team.· Full-time, on-site