HR OPERATIONS SPECIALIST – IBERIA
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HR OPERATIONS
As our HR Operations Specialist, you will ensure a best‑in‑class employee experience across Spain and Portugal by managing core HR processes, maintaining compliance, and supporting the full employee lifecycle.
THE ROLE
OPTIMIZE, ENABLE, INNOVATE!
As our HR Operations Specialist, you play a critical role in delivering accurate and compliant HR services across Iberia. You will oversee personnel administration, labor relations, government submissions, and employee support while operating key HR systems to ensure smooth, compliant, and employee‑friendly HR operations (≤60 words).
You will be reporting to the Iberia Head of HR Transactional Services, and you will manage:
1. Personnel Administration
Maintain payroll master data for hires, changes, and terminations
Prepare legal documentation for contracts, extensions, changes, and exits
Manage Social Security communications via
SILTRA
Perform daily sick‑leave reporting
Submit documentation to
SEPE
(contracts, leaves, terminations)
Report workplace accidents through
Delt@/CAT365
2. Labor Relations
Manage leaves and advise employees/HRBPs (maternity, paternity, pregnancy, permits)
Prepare letters, certificates, and employee documentation
Perform severance calculations and prepare exit documentation
Configure calendars, holidays, working hours, and issue condition‑change letters
Support workplace compliance processes
3. Employee & HRBP Support
Request and guide documentation for candidates, including foreigners (NIE, SS, bank account)
Manage visa/work‑permit renewals with providers and employees/interns
Support onboarding (contracts, tax forms, benefits, T&A setup)
Inform employees on benefits, T&A, and leave processes
Manage HR providers, escalate when needed, and drive service quality improvements
Create and manage Purchase Orders in
SAP, and handle provider transfers & invoices
4. Reporting & Analytics
Prepare reports and perform quality‑control checks
Support internal/external audits and labor‑authority requirements
Provide data for surveys and HR analytics
Contribute to projects including M&A support, HRIS initiatives, restructurings
YOU ARE A COTY FIT
As a detail‑oriented and service‑driven professional, you thrive in a dynamic environment and enjoy supporting employees. You are compliance‑focused, structured, and keen to learn.
Your skills and experience include:
University degree in a relevant field
Minimum 2 years’ experience in hiring, labor relations, or personnel administration
Hands‑on experience with
ServiceNow ,
SuccessFactors, payroll systems, T&A tools,
SILTRA/RED ,
SEPE ,
Conta ,
Delt@/CAT365
Strong Excel/Office skills
Knowledge of Spanish labor law, Social Security & SEPE processes
Fluency in Spanish & English
Empathetic communication, task prioritization, and accuracy under pressure
If you’re ready to support and shape the future of beauty,
we want you on our team!
WHAT WE OFFER
This is an opportunity to make a direct impact on HR service quality in a multinational environment.
Salary aligned with your experience
Permanent contract
Meal vouchers / allowance
Health insurance & social benefits
Flexible schedule + hybrid work model
ABOUT US
Coty is one of the world’s largest beauty companies, celebrating diversity and fearless kindness. xpzdshu We foster an inclusive workplace where everyone can be their authentic self.
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