Main Missions and Responsibilities
Basic calendar management: scheduling meetings, tracking appointments, and helping organize the CFO's agenda.
Assisting with domestic and international travel arrangements (booking flights, hotels, transfers).
Preparing and submitting expense reports and credit card reconciliations.
Attending selected operational meetings to provide logistical support and take notes.
Preparing materials for meetings (presentations, documents, video call links).
Organizing and maintaining financial documentation.
Editing and proofreading executive documents under supervision (reports, presentations, emails).
Occasional coordination with other departments and executive assistants.
Supporting the organization of internal Finance team meetings.
Assisting with internal team event planning.
Handling confidential information with discretion.
Supporting the CFO's social media presence in collaboration with the Communications team.
Providing administrative support to internal projects (e.g., PMO Leap).
Administrative support to the Legal Director (travel, expenses, calendar).
Required Profile
High level of English and Spanish (French is a plus).
University degree in Business Administration, Management, or related fields.
1-2 years of experience in administrative or assistant roles.
Proficient in Microsoft 365 tools.
Organized, proactive, detail-oriented, and communicative.
Ability to adapt to changing priorities and work collaboratively in a dynamic environment.
Willingness to learn, grow professionally, and contribute positively to the team.
Job Posting End Date:
2025-11-23
Target Hire Date:
2025-11-10
Target End Date:
2026-11-09
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