Position: Marketing Assistant
Location : Barcelona
Report to : Marketing Manager
- We_ _will_ not _accept_ _any_ _CVs_ via _agencies_._
Tokio Marine HCC
- Tokio_ Marine HCC _is_ a _leading_ _specialty_ _insurance_ group _with_ offices in the United States, the United _Kingdom_, Europe, Ireland, and _other_ _exciting_ locations. _With_ the _strength_ and _stability_ _that_ _comes_ _from_ _being_ a _member_ of the _Tokio_ Marine group, and more _than_ _fifty_ _years_ of _growth_, _profitability_, and _stability_, _we_ _offer_ important _insurance_ _products_ _that_ _most_ people _don’t_ _even_ know _exist_. _Our _products_ _allow_ _our_ _customers_ to _take_ on _opportunity_ _with_ confidence._
- Just _as_ _we_ _invest_ in _our_ _company_, _we_ _invest_ in _our_ _employees_’ _careers_. _We_ _provide_ _our_ _employees_ a collaborative and _rewarding_ _environment_ _within_ _which_ to gain the _knowledge_, _skills_, and _experience_ _that_ lead to a _rewarding_ _career_._ In _turn_, _our_ _competitive_ salaries, attractive _benefits_, and _potential_ for _career_ _growth_ _allow_ _you_ to _take_ on _opportunity_ _with_ confidence.”_
About the role:
To support the Marketing team in the delivery of a wide spectrum of Marketing activities as per strategy, be it line of business, regional or corporate-focused, by taking care of related administrative tasks including a strong and hands-on involvement on events and the ability to support on content admin on digital platforms such as the website and company intranet.
Reporting to the Senior Marketing Manager, working closely with the Coordinators on events, brand and projects, and alongside fellow assistants on the team to ensure the team is on track in achieving our team objectives, our standards are maintained, and our international and corporate goals achieved.
Key Responsibilities:
- Assist in the coordination and organisation of designated internal and external events from sourcing and booking venues to ensuring all requirements are met, room size, catering, AV equipment, photography, and press coverage, as well attendance registers.
- Assist in setting up virtual and presential events, handling all registrations. Producing all delegate information, badges, delegate lists etc.
- Along with other team members designated to this task, be this team’s point person for small content updates on our companywide website and content improvements on the company intranet.
- Be the first port-of-call for some vendors (designers, videographers, and printed materials providers)
- Ensure pertinent department databases are kept up-to-date and correct (distribution lists, website content trackers, and client databases)
- Ensure Marketing documentation (physical and electronic) relevant to your focus of activity, is up-to-date, and well-organised on our intranet and share drives
- Maintain our intranet page and share drive folders, being instrumental in maintaining our filing and keeping good working order at the Marketing desk
- Liaise with the admin centre for expense and travel arrangements relevant to events
- Along with the team assistant, oversee the good management of our project work tools and trackers
- Manage event calendars
- Support, as an active member of the general marketing team on group marketing projects
- Carry out preliminary marketing research if needed
Skills And Competencies Required:
- Marketing or Admin degree or equivalent
- Fluent in English and Spanish, any other language would be an asset
- Minimum 2 years marketing events experience, ideally in a corporate environment
- High degree of user proficiency with traditional Microsoft Office Suite (Word, Excel, Power Point etc.) and Office 365 (Teams, Engage, Planner, etc.)
- Effective collaboration skills
- Excellent organization skills and paying attention to detail
- Excellent prioritisation, organisation and time management skills
- Superior document production and formatting skills (redlining and managing revisions)
- Able to cope with a dynamic and demanding environment, able to meet deadlines
- Common sense approach
- Enjoy working in an international environment
- Team player
- Availability for travel a must
Skills And Competencies Preferred:
- In addition to Spanish and English: French, Italian or German language skills
- B2B industry experience
- The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals. The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit _
- for more information about our companies._#LI-HF1