P The Document Controller will be responsible for managing, tracking, and maintaining all project documentation for large-scale museum and cultural projects. This role ensures that design drawings, vendor submittals, RFIs, contracts, schedules, and project correspondence are accurately logged, version-controlled, and distributed to the appropriate stakeholders. The position requires a strong technical profile, with proven experience using b Procore /b as the primary document management platform. The position requires proficiency in English and Spanish and the ability to work hours aligned with US-based project teams to ensure effective collaboration. /p pb Key Responsibilities: /b /p pbem Document Management: /em /b /pulli Maintain a structured and organized digital filing system for all project documents. /lili Upload, track, and manage drawings, specifications, vendor submittals, RFIs, contracts, and change orders within Procore. /lili Ensure version control is maintained and obsolete documents are removed from circulation. /lili Distribute updated documents and ensure timely communication across project teams and vendors. /lili Generate reports and document logs to track submittal status, outstanding items, and approvals. /li /ulpbem Coordination Support: /em /b /pulli Support project managers, BIM specialists, and engineering managers by ensuring all team members are working with current documentation. /lili Liaise with vendors and subcontractors to confirm receipt and compliance of submissions. /lili Assist with preparation of handover documentation and project close-out packages (as-builts, OM manuals, etc.). /lili Provide training and technical support to internal and external teams on proper use of Procore for document control. /lili Coordinate document flow between international teams (Spain-based staff, US project team, US stakeholders, vendors worldwide). /lili Work hours will be scheduled to coincide with US-based project teams to ensure effective communication and coordination. /li /ulpbem Compliance Quality Assurance: /em /b /pulli Ensure all documentation complies with client requirements, project standards, and contractual obligations. /lili Monitor deadlines and escalate delays in document reviews or approvals. /lili Maintain confidentiality and security of sensitive project information. /lili Prepare audit trails and compliance records for project reporting and client review. /li /ul pb Qualifications /b /pulli5+ years of experience as a Document Controller or Project Administrator in the construction, museum, or cultural projects sector. /lili Proven expertise in Procore document control and project management functions. /lili Familiarity with design, fabrication, and installation workflows, ideally in AV, lighting, theming, or exhibit integration projects. /lili Strong understanding of version control, submittal workflows, and change management. /lili Excellent organizational and communication skills, with a detail-oriented and methodical approach. /lili Proficiency in Microsoft Office Suite and Adobe Acrobat; knowledge of BIM platforms (Revit, Navisworks) a plus. /lili Proficient in English and Spanish (spoken and written). /li /ul pb Key Attributes /b /pulli Highly organized, detail-driven, and proactive in managing deadlines. /lili Strong communicator with the ability to coordinate between international teams. /lili Comfortable working in both remote (Spain-based) and on-site (US installation phase) project environments. /lili Adaptable and resourceful in solving administrative and technical challenges. /lili Dedicated to maintaining quality, accuracy, and accountability across complex projects. /li /ul pb Location /b /pulli Based in Spain (with working hours aligned to US-based project teams). /lili Travel to the United States may be required during the installation and commissioning phase. /li /ul