Contract
The Load Zone Coordinator will be supporting the transportation team with the onsite delivery of transportation operations during the event.
This is a contract role from the 3rd to the 23rd of February in 2026. We are only able to consider candidates who live or have accommodation in Milan.
Key Responsibilities
- Assist senior management with all onsite vehicle movements
- Liaise with transport team to ensure all vehicles are received and dispatched in a safe and timely manner at all relevant venues (airports, stations, hotels, venues)
- Ensure the overall management of an effective loading, unloading and dispatch system to ensure optimal on-time performance and guest comfort where client transport operations take place such as hotels, competitions venues and restaurant
- The Coordinator will work physically on-site at these load zones, ensuring that the area is ready and available for vehicle arrivals, including informing the Transport Manager, giving instructions to drivers, preparing for departures, preparing drivers for next assignments etc.
- Oversee vehicle movements within Load Zone for program efficiency and guest experience
- Where possible, ensure Load Zone areas are secure (traffic cones etc.)
- Develop a clear understanding of the daily program schedule and content
- Maintain an awareness of which vehicles is allocated to which group/guest
- Prep vehicles for leisure and events - DVD's music, water etc.
- Assist in establishing a friendly and professional working rapport with the transport team, drivers and suppliers
- Understand procedures for all possible circumstances including accidents or medical emergencies, breakdown procedures, road or traffic conditions, schedule or venue changes
- Understand all security procedures and collaborate with client security team to implement all necessary transport safeguards
- Liaise with senior management in case of special transport requests
- Other operational duties as required
Skills, Knowledge, Expertise
- Fluency in Italian and English is required
- Previous experience in a load zone environment ideally within events delivered in Milan
- A demonstrable understanding of transport logistics
- Team and driver management experience
- Excellent IT skills, Excel, Word, Power Point - confident using different platforms and devices
- Strong communication skills, both written and verbal
Attributes
- High energy, comfortable working potentially long hours in a demanding but rewarding and friendly environment
- Willing to roll sleeves up and get involved
- Passionate about sport, hospitality and delivery
- Able to work in a calm, kind and professional manner in a pressured environment
- Ability to prioritise a demanding workload
#J-18808-Ljbffr