PCelestica Valencia is seeking a highly organized and proactive Executive Assistant to cover a medical leave with an estimated duration of 6 months. The selected candidate will be a core pillar in the administrative and logistical support for the General Manager and the leadership team, customer experience management (Customer Care and Branding), and support for the Human Resources team and overall office administration. /ppIf you are a problem-solver with excellent communication skills and proficiency in management and office tools, this is an opportunity to prove your value in a demanding and international corporate environment. /ppThis role will report to the Site General Manager. /ppstrongKey Responsibilities: /strong /ppThe role is multi-functional, focusing on four main areas: /pp1. Executive Support and Administration: /pulliManagement of the meetings calendar for the General Manager and the leadership team. /liliSupport of corporate travel through an agency, including hotel and transportation bookings. /liliManagement and processing of travel requests and expense settlements using the SAP Concur tool. /liliCoordination of urgent documentation shipments via courier and postal mail. /liliOrder, File, and Invoice Management for various services (e.g., Merchandising, office supplies, catering services, memberships) using SAP and IVALUA. /li /ulp2. Customer Care and Visitor Management: /pulliComprehensive management of on-site visitors /liliMaintenance of visitor files (Drive) and updates to Visitor Management procedures on the Intranet. /liliCoordination of room bookings for internal and customer meetings via Google Calendar. /liliCoordination of catering services (lunches, breakfasts) for visitors and preparation of breakfast buffets for customer visits. /liliUpdating the Intranet and ensuring compliance with the Celestica Customer Care Service Procedure. /liliSite Branding: Collaboration with the corporate and facility maintenance team to ensure alignment with brand standards. /li /ulp3. Internal Communication and Employee Events: /pulliOrganization of corporate and volunteer events to boost Employee Engagement. /liliManagement of internal communications /liliTelephoning. /li /ulp4. HR and Office Services Support: /pulliManagement of time attendance. /liliOn-site contact for Catering and Canteen Service, including menu monitoring and control, and monthly invoice filing. /liliOn-site contact with the corporate Travel Agency for Valencia travellers. /li /ulpbr/ppbr/ppstrongKnowledge/Skills/Competencies: /strong /pulliOrganization and Planning: Strong organizational and time management skills, ability to manage multiple tasks simultaneously, and prioritize effectively. /liliInternal Communication and Customer Service: Excellent interpersonal and communication skills, with a clear focus on service for internal and external customers. /liliAttention to Detail: Accuracy in handling documentation, invoices, and expense settlements. /liliProactivity and Problem Solving: Ability to anticipate needs and resolve issues autonomously. /liliLanguage: English (oral and written) proficiency is mandatory. /liliValuable Language: Knowledge of the German language will be considered a plus. /li /ulpbr/ppstrongExperience and Qualifications: /strong /pulliProven experience in a similar role such as Executive Assistant, Management Assistant, or Multifunctional Administrative Support. /liliAdvanced proficiency in Microsoft Office (PowerPoint, Word, Excel). /liliAdvanced experience in Google Workspace and calendar management tools. /liliExperience with travel and expense management systems (SAP). /liliKnowledge or experience with order and invoicing management systems (SAP) /li /ul