PJob Title: Event Logistics Coordinator /ppReports to: Event Coordinator /ppLocation: Remote (Europe / South America - US time zones) /ppSchedule: Full time, approximately 50 hours per week (primarily Monday through Friday with occasional weekend needs) /ppSalary: $12,000 to $42,000 annually /ppbr/ppRole Summary /ppMaxwell Social is hiring a remote Event Logistics Coordinator to support staffing, operations, and planning across private and member events. You will ensure each event is properly staffed, prepped, and documented, allowing the planning team to focus on client relationships and creative execution. /ppThis is a logistics-forward role with some client-facing coordination responsibilities. You will manage staffing remotely, review event timelines, flag operational issues, and help maintain structure in a fast-paced, high-touch environment. /ppbr/ppKey Responsibilities /ppStaffing and Scheduling /pulliRemotely assign on-site roles such as bartenders, servers, support staff, and managers based on event needs /liliManage and update all staffing schedules in Homebase /liliTrack staff availability, review time-off requests, and flag potential conflicts /liliMaintain clear communication with on-site team leads regarding shift details, uniforms, and expectations /liliOnboard new staff in Homebase and maintain contact and availability records /li /ulpEvent Coordination and Planning Support /pulliReview and update BEOs and Run of Show documents in collaboration with the events team /liliRegularly audit ROS and event timelines to ensure accuracy and flag logistical gaps /liliCoordinate key event details including vendor access, staff call times, and guest experience notes /liliMaintain event communication threads using WhatsApp, email, and text /liliParticipate in weekly event planning and staffing calls /li /ulpDocumentation and Tools /pulliOrganize and update event folders in Google Drive with finalized documents and vendor COIs /liliEnter staffing details and update pick lists in Tripleseat /liliTrack vendor communication and documentation for seamless handoff /liliDistribute finalized Run of Show documents to internal teams, clients, and vendors /li /ulpbr/ppstrongEvent Types You Will Support /strong /pulliMember events and club programming /liliPrivate dinners and social events /liliWeddings, brand activations, and special occasions /li /ulpbr/ppstrongIdeal Candidate /strong /pulliTwo to three years of experience in event coordination, logistics, or staffing /liliFamiliar with Homebase, Tripleseat, Google Drive, and WhatsApp /liliExcellent written and verbal communication skills /liliDetail oriented, process driven, and calm under pressure /liliComfortable managing multiple projects and priorities remotely /liliAvailable to occasionally respond to event needs outside standard hours /li /ulpbr/ppstrongWorking Conditions /strong /pulliFully remote role with no on-site presence required /liliFast-paced environment with changing priorities and tight timelines /liliOccasional weekend or off-hours communication may be needed /liliTen days of paid time off annually /liliCollaborative, high-performing internal team environment /li /ul