We are Haufe, and we are looking for an Office Manager to join our Operations team in Barcelona (HI! ️). This role will be the real Team Support, ensuring that everything runs smoothly at the office and that all employees feel comfortable working from home.
What is it like to work at Haufe? One of our Senior Engineers shared :
"I’ve been working in Haufe for the last 3 years and I’m currently enjoying the best experience in my professional career, not only for our tech practices but also for how I feel treated by the company and my experience as an employee."
At Haufe, you’ll find the ambition and drive of a startup, combined with the solid foundation of a leader in organizational development, with more than 2,600 people worldwide.
What will you be doing?
* Office Operations :
Ensure the Barcelona office runs smoothly, maintain an inspiring atmosphere, manage rooms and IT issues, organize cleaning, support HR admin tasks, and manage onboarding processes.
* Office Vendors :
Purchase supplies, coordinate services like physiotherapy, food, and kitchen essentials.
* Health & Safety :
Meet all safety requirements, organize emergency teams, training, and medical check-ups.
* Visitors :
Coordinate building access for employees and visitors.
* IT Support :
Support the IT team with office IT stock management.
* Team Events :
Organize office events and team-building activities.
* Travel :
Assist employees with travel arrangements and confirmations.
* Work From Home :
Help employees set up their home offices.
* Finance Support :
Follow up on invoices and manage supplier details.
What are we looking for?
* Excellent communication skills in English and fluency in Spanish.
* Team player, confident, outgoing.
* Comfortable with software, especially Excel.
* Exceptional attention to detail, organized, service-oriented.
* Experience in office management or relevant roles in international environments.
* Enthusiastic, motivated, positive energy.
What you'll get
* Perks like a tennis table, coffee, snacks, a MacBook Pro, flexible benefits, private health insurance, and gym membership.
* Support with relocation if needed.
* Development opportunities in a goal-oriented team.
Location & Office Culture
Primarily office-based in Poble Nou, Barcelona, with a hybrid work culture. Enjoy weekly perks like fresh fruit, physiotherapy sessions, breakfast, and relaxed office days.
Recruitment Process
* Apply via Easy Apply.
* Initial screening call.
* In-person interview with team members.
* Final discussion with the Hiring Manager.
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