Publicis Groupe, the world's second largest communications group that is present in more than 100 countries and has more than 98,000 employees. With a unique work philosophy, The Power of One puts clients at the center by promoting the growth of their business through creative agencies (Leo Constellation:Publicis Spain, Leo Spain; Publicis Health, Digitas Wysiwyg, Nurun), media (Zenith, Starcom, Spark and Performics), and areas of transversal knowledge.
Spark Foundry is a global media agency that exists to bring HEAT – Higher Engagement, Affinity, and Transactions – to brands. By combining flawless media fundamentals with aggressive innovation, Spark inspires consumers to pay more attention; to care more about our clients’ brands; and to buy more products and services from them.
Balancing the nimble spirit of a startup with the powerhouse soul of Publicis Groupe, Spark Foundry delivers the best of both worlds to a client roster that spans some of the world’s best and most beloved brands and companies. We combine boutique-caliber insights and service with the buying clout and first-look access of a global leader, bringing the heat to challenger brands that want to act like giants, and to giant brands that want to act like challengers.
With a Millennial-friendly, bottom-up culture that celebrates diversity and aims for all voices to be heard, Spark has become a magnet for the industry’s best talent, with one of the best retention rates in the industry. And by applying a whole-person approach to professional and personal development, Spark develops a workforce that is well prepared for today’s challenges, and also poised to create meaningful careers in the years to come.
Because we know that heat arises at the intersection of complementary forces, our professionals come from myriad disciplines and backgrounds: data, analytics, and insights; content and creative production; communications and strategy; finance and marketing; and sociology, psychology, and other liberal arts disciplines.
Come and join us!
Overview
We are looking for a highly organized, proactive, Personal Assistant to provide administrative and strategic support to senior management. This person will play a key role in ensuring the smooth coordination of the executive team’s agenda, meetings, and communications, while maintaining a high level of confidentiality and professionalism.
Responsibilities
* Manage and coordinate complex calendars, meetings, and travel arrangements.
* Organize internal and external meetings, events, and presentations.
* Draft, edit, and manage documents, reports, and communications.
* Screen and handle calls, emails, and correspondence on behalf of the executive.
* Track and follow up on key action items and deadlines.
* Maintain and organize confidential and legal documents.
* Serve as a point of contact between senior management and internal/external stakeholders.
* Provide general administrative and logistical support to executive leadership.
Qualifications
* At least 5 years of experience in a similar role supporting senior executives.
* Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
* Fluent in Spanish. A C1 level of English will be highly valued by the Talent team.
* Exceptional organizational and multitasking skills.
* Strong communication, discretion, and problem-solving abilities.
* High level of professionalism and attention to detail.
Why join us? Because we offer reasons such as:
* Flexible Benefits (Coverflex): Enjoy more than just work with flexible compensation including meal vouchers, health insurance, transportation, and more.
* Growth Opportunities: You can advance in your career not only through the experience of working with major clients but also by accessing local and global training programs specialized according to your role, covering both technical and soft skills.
* Free Online Training: You can access unlimited courses from LinkedIn Learning and Udemy Catalogs through our artificial intelligence platform "Marcel".
* Partner Certifications: You'll have the opportunity to obtain certifications from industry giants such as Meta, Google, or Amazon.
* Work from anywhere: Telecommute up to 6 weeks from over 100 countries with our #WorkYourWorld program.
* Attractive holidays package: including your birthday & Advertising Day off plus some additional days off. Rest is also important!
* Well-being: We prioritize the well-being of our staff and organize various health initiatives such as daily meditation or yoga among others.
Employee benefits are an integral part of the company’s annual compensation package. These benefits are subject to the company’s current policies and guidelines and may be modified, updated, or adjusted at the company’s discretion to reflect organizational needs, regulatory requirements, or business conditions.
We are certified as a Great Place to Work, your happiness and providing you with an outstanding experience means a lot to us, let's enjoy!
Here at Publicis Groupe, we are committed to building a culturally diverse workforce and therefore strongly encourage applications from underrepresented groups. We are committed to equality of opportunity and welcome applications from all individuals, regardless of their background: we do not discriminate on the basis of race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, marital status, or any individual´s status in any group or class protected by law.
If you have any reasonable adjustment needs arising from a disability or medical condition to fully participate in the recruitment process, please discuss this with the recruiter who contacts you.
All employees are committed to complying with obligations regarding Information Security and Technologies, obligations related to the use of Artificial Intelligence, obligations stemming from the Quality and Environmental Management System, as well as obligations derived from the Integrity Management System, Corruption Prevention, and the Anti-Bribery and Anti-Corruption Policy. Furthermore, all employees are required to complete mandatory training courses, declarations, and compliance commitments in these areas.
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