Shape a future with purpose at Arup in Spain
Be part of the Bidding team at Arup in Madrid
Arup's purpose, shared values, and collaborative approach have set us apart for over 75 years, guiding how we shape a better world.
We have been present in Spain since 1993 and we have a team of more than 300 engineers, consultants, and qualified technical personnel. We work for clients from the public and private sectors, providing creative and sustainable solutions based on the efficient use of resources.
In an increasingly competitive marketplace, our Marketing, Communications, and Business Development (MCBD) team enables Arup to build and protect our reputation, deepen client relationships, win quality work, and attract top talent. This role will be key in achieving our strategic market and client ambitions. We are seeking to appoint a Pursuits and Bids manager (Spain) to join our MCBD function.
The Opportunity
This is your chance to join our Bids & Contracts Team in our Madrid office. This role will provide essential legal and administrative support in public procurement procedures and the formalisation of public contracts. The successful candidate will also support the legal and administrative processes involved in forming and managing temporary joint ventures (UTEs) for public projects.
You will work in a dynamic, cross-disciplinary environment, collaborating closely with legal, finance, HR, and commercial teams, as well as with external legal and insurance providers in Spain and the UK.
As a Paralegal At Arup, You Will
Public Tender Procedures (Bidding Stage):
* Coordinate the collection of required documentation:
* Social Security certificates (with HR)
* AEAT (Tax Agency) certificates (with Finance team)
* Civil or professional liability insurance certificates (with Ferrer y Ojeda or Lockton UK)
* Support the issuance of provisional guarantees (with Ferrer y Ojeda)
* Support the preparation of joint venture commitments when bidding as a UTE
* Review signing authorities and powers of attorney to ensure compliance with bid requirements
* Request special powers of attorney if needed (with Company Secretary)
Contract Award And Formalisation Procedures
* Collect and submit documentation required in award letters (similar to above)
* Coordinate with internal teams and external stakeholders to ensure timely submission and compliance
UTE Formation And Launch
1. Support the full setup of UTEs, including:
2. Notarial deed of incorporation
3. NIF application with AEAT
4. Digital signature (FNMT) for UTE manager
5. Tax registrations (IAE, VAT, ITP/AJD, Special Register of UTEs)
6.