About Us
International Investment Marbella is an established, family-run real-estate agency with more than 20 years of experience on the Costa del Sol. We specialise in premium residential properties and pride ourselves on providing a high-quality, personalised client experience.
Role Overview
We are seeking a highly organised and responsible Office Assistant to oversee day-to-day office operations, provide administrative support to management and agents, and ensure an excellent first impression for all clients visiting our office.
Responsibilities:
Front-office & client service:
- Welcoming clients and visitors in a professional manner.
- Managing the reception area and ensuring a high standard of office presentation.
- Handling incoming calls, emails, and general correspondence.
Administrative & assistant duties:
- Managing calendars, scheduling meetings and coordinating appointments for agents and management.
- Preparing meeting rooms, organising materials and ensuring smooth meeting logistics.
- Maintaining office supplies, placing orders and coordinating with vendors.
- Organising documents, maintaining digital and physical filing systems.
- Supporting management with daily administrative tasks, including simple reports, follow-ups and task coordination.
- Preparing basic documents, presentations, summaries and internal communications.
- Assisting with travel arrangements and bookings when needed.
Marketing & operations support:
- Creating simple marketing materials such as short videos, reels or basic promotional content.
- Supporting operational processes and liaising with internal departments when necessary.
- Ensuring efficient information flow within the office.
Requirements:
- Excellent organisational skills, attention to detail, and ability to manage multiple tasks simultaneously.
- Professional communication skills and a confident, client-focused approach.
- Proficiency in standard computer tools:
- Microsoft Office (Word, Excel, PowerPoint)
- Google Workspace
- Email and calendar management tools
- Basic digital tools for creating simple video or visual content (training can be provided)
- Languages: Spanish and English required; Polish is a strong advantage.
- Ability to work independently with a strong sense of responsibility and discretion.
- Valid driving licence (Category B).
- Experience in an administrative or front-office role is an asset.
We Offer:
- A stable position within a reputable, multilingual real-estate agency.
- Clear responsibilities and a supportive, professional team environment.
- Opportunities to develop both administrative and marketing-related skills.
- A dynamic, international workplace on the Costa del Sol.
- How to Apply:
Please send your CV to with the subject line Office Assistant Application.
Job Type: Full-time
Work Location: In person