Office Manager, Reid Brewin Architects (Madrid)
Founded in 2006 in Paris, Reid Brewin Architects (RBA) has developed into a dynamic international practice, now home to more than 200 team members across our studios in London, Paris, Milan, Madrid and Frankfurt. We specialise in high-specification, large-scale projects -- particularly in data centres, commercial offices, and luxury retail. Known for our technical excellence and design-led approach, we offer a vibrant, multicultural environment.
Siga leyendo para comprender completamente lo que este trabajo requiere en cuanto a habilidades y experiencia. Si su perfil encaja, presente su candidatura.
To support the continued growth of our Madrid studio, RBA is seeking an organised and proactive Office Manager to oversee day-to-day operations and ensure the smooth running of our office. Working closely with the international Support team, this role supports our Madrid office while also providing remote assistance to our Barcelona studio.
Key ResponsibilitiesOffice Operations
* Lead the daily running of the Madrid studio, ensuring a professional and well‑organised environment
* Manage office logistics including supplies, equipment and maintenance
* Support health & safety compliance and maintain all related documentation
* Coordinate internal meetings, business travel and team activities
HR Support
* Manage HR administration including onboarding, inductions, reviews, training and employee records
* Support recruitment activities (advertising, scheduling, candidate communication)
* Contribute to a positive and supportive studio culture
Compliance and Administration
* Maintain QA documentation and assist with ISO procedures
* Provide administrative support to senior management, including internal reporting and communications
* Support accounting functions (invoice processing, expenses, coordination with the international finance team)
Candidate Profile (Essential)
* Minimum 2 years' experience in an Office Manager role within an architecture, engineering, or design environment
* At least 2 years' hands‑on experience in HR operations
* Experience supporting QA and ISO xpzdshu procedures (minimum 1 year) within a structured environment
* Advanced to proficient English language skills (minimum C1 level)
* Strong organisational and communication skills, with the ability to prioritise in a fast‑paced setting
* A proactive, hands‑on approach with the confidence to work independently
* Exceptional attention to detail, professionalism and consistent delivery
Desirable
* French language skills
What We Offer
* A key organisational role within a growing international practice
* Collaboration with teams in London, Paris, Milan and Frankfurt
* Competitive salary
* Hybrid working
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