**Commercial Assistant - Palma de Mallorca**
**Full time**
**Permanent Employment Contract**
The Commercial Assistant is the first point of contact for visitors and callers to an organization and oversee the administrative activities of the office. He/She greet visitors, answer phone calls, direct inquiries to the appropriate person or department, and provide basic information about the company or organization. They also perform administrative tasks such as scheduling appointments, receiving and sorting mail, and maintaining records.
He/She performs a variety of administrative duties to support the Commercial Support Team. Ensuring the smooth flow of information and following up any activities related to either the whole yacht charter/sale process.
**Main Duties**:
- Shipments management
- Arranging business trips for brokers
- Presence at the C&N; stand during yacht shows
- Organizing events, lunches and dinners when required
- Keeping up to date all the information of the Brokers’ client portfolios. & charter fleet & public information, such as technical details, photos, sales status, location of central agency yachts
- Participate in the Yacht Shows, when required, & open days, with preparation of relevant documentation for each yacht displayed.
- Assist internal interlocutors, when required
- Following up & keeping a record of all enquiries.
- Acknowledging & following accurately all the procedures related to contract signing, including gathering documents to comply with due diligence requirements and KYC requirements.
- Producing periodic reports.
- Prepare Commercial Contracts.
- Prepare marketing materials & communicate with Central Agents, external brokers and clients
- Organise yacht inspections when required.
- Manage Client database and prepare yacht selections and mailings as instructed by Brokers.
- Liaise with the Listings department for any update of information.
- Prepare draft descriptions for each Central Agency yacht**Required Knowledge, Skills and Experience**:
- Language Skills: English, French, Spanish, mandatory
- Computer Skills: MS Word, Excel, Outlook, Adobe (Basic Photoshop, PDF), Internet.
- Experience/ knowledge yachting industry is a plus
- Ideally minimum 2 years years of experience as an assistant
**Qualifications**:
- High School Degree
**Job Types**: Full-time, Permanent
Work Location: In person