GBSB Global Business School is looking for a part-time Receptionist & Office Manager in Madrid who will be the first point of contact for our campus, deal with the administrative support for our students, and coordinate front-desk activities, including carrying out office and facility management tasks.
This is a part-time job for a total of 20 hours per week from Monday to Friday. The job is offered as "fijo-discontinuo" contract as the campus is closing for Christmas, Easter, and summer holidays. Excellent knowledge of English & Spanish is required for this job. Good opportunity for people looking to work in English-speaking international environment with attractive schedule and flexibility around major holidays.
Start date on Jan 7, 2026.
Main responsibilities will include:
Reception: attend visitors, phone calls, receive/send parcels, keep record of all the events on an excel
Process and send international parcels, keep track of all shipments
Students & lecturers documents: make students & lecturers lists, keep all documents updated, file them, prepare attendance sheets, register the students' attendance on Classlife, file medical justifications
Classrooms: keep them neat and tidy, put away the materials after a class, keep the whiteboards clean, turn on the computers when starting and off when the classes are over
Manage all facility services providers, such as cleaning, printers, small repairs, collect and compare budgets when required
Be responsible for managing and purchasing office supplies
Collaborate with other campuses for purchases and suppliers when required
Keep track of all expenses related to office management
Ensure the facilities are in good state all the time, detecting problems on time and solving them promptly, keep track of breakdowns inside the facilities
An ideal candidate:
Has working experience as a receptionist, client relations, or similar
Is very dynamic, easy-going, and attentive to students' needs
Has excellent communication and customer relation skills, professionalism, punctuality and ability to resolve problems
Has a high level of written and spoken English and Spanish – all students are English speaking and daily communication in English is required
Has good communication skills
Has good IT literacy (Microsoft + other systems), preferably previous experience with LMS/VLE platforms
Is open to work in an international environment; Responsible and able to work autonomously and independently
What do we offer:
Attractive part-time schedule from 12:30 to 16:30 and flexibility for Christmas and Summer
Minimum interprofessional salary for 20 hours per week (660 euros/gross approx.)
International team
Campus in the center of Madrid