I am seeking a Remote Personal Business Assistant to support me in managing various operational tasks across my entrepreneurial ventures. This mostly remote role may require occasional travel (4-5 trips per year) and occasional on-site presence for event preparation, business meetings, and operational duties.
About the Role
You'll be supporting me as I lead two key projects—a MICE Agency and a B2B Startup in the MICE/Event industry —as well as multiple companies requiring document management.
Key Responsibilities
* Research and organize information
* Create presentations and budgets based on given specifications
* Conduct competitor analysis
* Communicate with contractors, partners, and clients
* Manage company documentation, including correspondence, accounting documents, and payment schedules
* Track tasks and schedules in Asana
* Attend team meetings
* Handle and coordinate active calendars
* Schedule and confirm meetings
* Ensure file organization based on office protocol
* Provide ad hoc support around office as needed
* Screen initial resumes and coordinate further recruitment steps
* Assist with organizing and participating in professional events and exhibitions
* Provide client travel support, including arranging transfers, issuing tickets, and coordinating accommodations during projects
Qualifications
* Experience: 1–3 years in a relevant role
* Language: Proficiency in English (C1)
* Bachelor's degree or equivalent experience
* Strong interpersonal, customer service and communication skills
* Proficient in Microsoft Office suite
* Key qualities: responsibility, creativity, problem-solving skills, Ability to multitask and adaptability
* Ability to work autonomously with a results-driven mindset
* Client relationship skills
* Prior experience in event coordination or customer service is preferred