Overview:
**Job title: HR Payroll Coordinator** (Barcelona)
**Role**: Permanent (Full-time or Part-time)
**ABOUT THE ROLE**:
We are looking for a HR Payroll Coordinator to be based in Barcelona, Spain. The HR Payroll Coordinator will be responsible for the two monthly payrolls and the processing of staff benefits for our two Barcelona Omnicom Health Group (OHG) agencies. The HR Payroll Coordinator reports to the Finance Director of OHG Spain for all payroll and benefits stream of work and to the HR Manager for HR administration/ HR systems/ HR reporting.
The HR Payroll Coordinator will partner with the external payroll provider and external benefits providers as required. In addition, they will be doing all employee data entry on the HR database for local employees and produce various reports for HR and Finance as requested. There is also a great opportunity to work in local HR projects under the guidance of the HR Manager.
**KEY RESPONSIBILITIES**:
**PAYROLL**
- Collaborate with the external payroll provider and accounting team to carry out the payroll process.
- Send the information, review the payroll summary and upload the payroll documents to the bank to ensure the payment.
- Be the point of contact for employees to support all their payroll queries.
**BENEFITS**
- Administrate Meal Vouchers, Kindergarten Vouchers and Public transport Vouchers
- Registration of new employees: register in the system with the corresponding recharge
- Leavers: perform the corresponding discharge
- Private Health Insurance: check monthly invoice and coordinate with accounting.
**HR DATA**
- Add starters and leavers and process all employee changes on the HR database (REACH).
- Keep track of turnover data
- Produce completion reports: appraisal conversations, goal setting, staff engagement survey.
- Monitor compliance of Omnicom compulsory training
- Produce HR reports as required
**CONTRACTS**
- Draft employment related letters and documentation
- Upload the information on the employee HR database (REACH) either for new hires or contract changes for employees.
**FINANCE REQUESTS**
- Monthly reporting of full time/part time employees
- Ad-hoc reports as requested by the Finance Department
**Required Skills and Experience**
- Prior experience with Spain based payrolls
- Experience in processing staff benefits in monthly payroll cycle
- Experience of HR generalist tasks
- Strong analytical skills and ability to handle data
- Advanced Excel user
- Fluent in Spanish and English, spoken and written
**What makes exciting working with us?**
- Opportunity to work in an international environment
- A place where you can learn as well as bring your ideas
- Hybrid work
- Free coffee & fruit
- Permanent contract