Office Manager (f/m/d)
To support our Office Management team we are searching for an Office Manager (f/m/d) to be based in our Barcelona office.
WHAT YOU WILL DO
1. Lead all aspects of workplace management and ensure smooth day-to-day office office resources (supplies, equipment, furniture) and oversee contracted services (maintenance, cleaning, waste, gardening) to ensure quality, cost efficiency, and responsiveness.
2. Continuously optimize workplace processes to enhance efficiency and employee experience. Support facility-related tasks (repairs, office moves, space planning) and manage internal service requests.
3. Own the office budget including planning, forecasting, invoice tracking, and expense control. Support onboarding through workspace setup and assist with front desk duties (mail, deliveries, packages).
4. Manage relationships with external service providers, monitor performance, and resolve incidents.Ensure contract compliance, obtain and compare quotes, negotiate terms, and oversee procurement processes.
5. Act as the main point of contact for workplace-related topics.Drive internal workplace communication and coordinate office events (e.g. all-hands, monthly events, winter party).
6. Serve as on-site liaison for the landlord, handling incident reporting and follow-ups.
7. Ensure compliance with local health, safety, and building regulations.
8. Act as contact for audits, inspections, and emergency procedures.
9. Maintain health & safety documentation (risk assessments, evacuation plans) and coordinate external providers.
WHO YOU ARE
10. Experience: 2–4 years of progressive experience in office management or operations. You’ve mastered the basics and are looking to apply your expertise to a dynamic, growing environment.
11. Operational Excellence: Proven ability to manage office budgets, oversee facility maintenance, and streamline administrative workflows to increase team productivity.
12. Technical Savvy: Advanced proficiency in Google Workspace and Microsoft Outlook. You are comfortable learning new platforms (e.g. Slack) and can troubleshoot basic laptop issues without breaking a sweat.
13. Vendor Management: Experience sourcing and negotiating with vendors, ensuring we always receive the best value and service.
14. Leadership & Culture: A natural “culture carrier” with experience planning team events and a knack for making everyone feel welcome and supported.
15. Communication: Exceptional verbal and written communication skills.
16. Education: Several years of relevant professional experience in office or workplace management; formal education (e.g. Business Administration, Communications or similar) is welcome but not mandatory
17. Discretion: A proven track record of handling confidential information with integrity.
18. Problem-Solving: Strong analytical skills and the ability to stay calm under pressure when priorities shift.
WHAT WE OFFER
19. Up to 32 days of holiday, depending on the length of service, starting with 28 days (excluding public holidays and weekends)
20. Mobile office with up to 20% of your total contracted hours (job and position permitting)
21. 10 days/year of mobile office abroad in EU-countries (job and position permitting)
22. Language & e-learning courses
23. Staff discount of up to 30%
24. Flexible remuneration benefits (ticket restaurant, ticket transport and ticket child care (guardería))
25. Discounted membership for selected sports platforms & gyms
26. Private health insurance
27. Access to LinkedIn Learning
28. Individual support on mental health & well-being
29. Social Day
30. Employee Share Purchase Plan
WHO WE ARE
Mytheresa is one of the leading global digital luxury shopping platforms. Our unique digital experience is based on a sharp focus on high-end luxury shoppers, exclusive product and content offerings, leading technology and analytical platforms as well as high quality service operations.
Since January 2021 we are a listed company on the New York Stock Exchange. More than 1,900 employees from over 100 countries work passionately to provide the best shopping experience.
Creating a strong as well as a diverse and inclusive team is essential for Mytheresa. For us your expertise and motivation matter more than your individual walk of life. Mytheresa ensures a fast and equal hiring process.