Visit.org is looking for an experienced, responsible, and driven Freelance Event Specialist, based in Barcelona, Spain, to help us manage the logistics of an upcoming in-person event. The right candidate will have corporate event experience, an entrepreneurial spirit, extreme passion for our mission, and the energy and discipline to thrive in a startup tech environment.
Who are we?
Visit.org helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, Visit.org provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.
Responsibilities:
* Coordinate all event details, shipping event materials, and arranging staffing for each event. Be our onsite event coordinator for fun, engaging, team-building, social impact activities, experiences, and events.
* Join virtual planning meetings ahead of each event with all parties: corporate partner, nonprofit partner, Visit.org event host, and Visit.org event coordinators.
* Take ownership and responsibility for our in-person events: be on-site to set up, align with the on-site team, tear down, clean site areas, problem-solve, and ensure high-quality customer experience.
* Be the Visit.org representative, leader, and problem solver at events.
* Align roles and responsibilities with onsite team: event host, nonprofit organization, venue, additional staff, and corporate partner.
* Manage check-in process for in-person events; providing a warm and friendly welcome to guests.
* Problem-solve issues such as missing supplies, late staff, technology challenges, etc.
* Escalate issues to the Events Team when necessary to keep them informed or help problem-solve.
* Send consistent updates, photos, and videos to Events Team throughout the event.
* Help clean the site and repackage and ship all materials back to the distribution center after the event ends.
Qualifications:
* Fluency in English and strong communication skills.
* Based in Barcelona, Spain.
* Schedule flexibility with availability to work on a contract per-event basis, as needed.
* Experience in complex, large-scale events and smaller executive-level intimate events.
* Proven experience in executing events at the highest level and continuously raising the bar on content and customer experience.
* Resourcefulness, ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations.
* Quick thinker; you can problem-solve on the fly.
* Self-starter who is organized and detail-oriented.
* Enjoy building relationships with customers and providing excellent customer service.
* Experience with group facilitation and managing group dynamics.
* Able to work flexible hours, including nights and weekends, as needed.
* Willing and eager to travel to various areas of the local region.
* Strong interpersonal and customer service skills, especially in fast-paced situations.
* Able to wear many hats and take on varied tasks and projects.
* Comfortable being present and interacting with large crowds.
Physical Demands:
* Able to lift, slide, and carry up to 30lbs.
* Able to stand for an extended period of time.
What we offer:
* This is an on-location, in-person, per-event contract role in Barcelona, Spain. This role is open only to those candidates already based in Barcelona, Spain. No relocation packages are offered at this time.
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