Editorial Operations Administrator, Reuters
Reuters is looking for a talented and experienced Editorial Operations Administrator to support our general centre in Barcelona, with the ability to take on broader responsibilities across the EMEA region. Ideally, you will bring experience from a news agency or a large media organisation.
You will have a proven track record as a team player and be a proactive self-starter with strong initiative. As a key member of the Europe Editorial Operations team, you will work closely with senior editors across video, pictures and text to to ensure the smooth planning and execution of administrative processes. Calm and resilient, you will be able to react quickly and efficiently to ensure the needs of our editorial teams on the ground are met. Highly organised, you will also contribute to projects that span multiple countries and languages.
This is a full-time role based in Barcelona, requiring an in-office presence of four days per week, and reporting to the Regional Administrator.
About the Role
As our Editorial Operations Administrator, you will be responsible for:
Supporting our editorial operations in their daily workflows by establishing and adhering to best practices
Owning, managing and updating editorial rosters
Managing the relationship with our staffing agency responsible for our contingent workforce
Handling the approval of timesheets
Providing support with vendor set-ups in close collaboration with the Global Ops Team
Working with vendors and the internal sourcing department and manage PO and receipting processes, as well as editorial invoices
Taking ownership of our inventory tool, ensuring accurate and up-to-date data
Managing subscriptions (TV, mobile phones, news feeds) and memberships, and sharing budget information with the relevant stakeholders
Managing our fleet of company vehicles (registration, license, fuel and insurance cards, car fines, management of damages, parking authorisation)
Ensuring new staff are onboarded into corporate systems, working closely with the IT department
Providing regular input on major events, including costs for your region
Offering ad-hoc support in a breaking news environment
Collaborating with senior editorial management and other departments (Facilities, HR, AP) across the company
Working with Facility Management on health & safety, maintenance, and business continuity
Scheduling calendar appointments (Outlook), meetings and group travel itineraries
Planning and coordinating team events and other on- and off-sire activities
Participating in training opportunities
Identifying opportunities for innovations to improve administrative workflows
Working closely with the wider Editorial Operations team and providing coverage during holiday periods
About You
To be one of our Editorial Operations Administrators, you will likely have:
Ability to work effectively in a highly complex and ambiguous environment
Excellent organizational skills, with experience in office administration, people management, and problem solving
Exceptional written, verbal, and interpersonal communication skills
Proficiency in Excel, advanced experience with other MS Office applications
Demonstrable experience in a relevant role
Fluency in written and spoken Spanish and English; knowledge of any additional language is an advantage
Strong ability and willingness to work with teams across different languages and geographies
Ability to work well under pressure and adapt to changing situations
Goal-oriented mindset to meet set objectives and deadlines
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What’s in it For You?
Hybrid Work Model: We’ve adopted a flexible hybrid working environment (2-3 days a week in the office depending on the role) for our office-based roles while delivering a seamless experience that is digitally and physically connected.
Flexibility & Work-Life Balance: Flex My Way is a set of supportive workplace policies designed to help manage personal and professional responsibilities, whether caring for family, giving back to the community, or finding time to refresh and reset. This builds upon our flexible work arrangements, including work from anywhere for up to 8 weeks per year, empowering employees to achieve a better work-life balance.
Career Development and Growth: By fostering a culture of continuous learning and skill development, we prepare our talent to tackle tomorrow’s challenges and deliver real-world solutions. Our Grow My Way programming and skills-first approach ensures you have the tools and knowledge to grow, lead, and thrive in an AI-enabled future.
Industry Competitive Benefits: We offer comprehensive benefit plans to include flexible vacation, two company-wide Mental Health Days off, access to the Headspace app, retirement savings, tuition reimbursement, employee incentive programs, and resources for mental, physical, and financial wellbeing.
Culture: Globally recognized, award-winning reputation for inclusion and belonging, flexibility, work-life balance, and more. We live by our values: Obsess over our Customers, Compete to Win, Challenge (Y)our Thinking, Act Fast / Learn Fast, and Stronger Together.
Social Impact: Make an impact in your community with our Social Impact Institute. We offer employees two paid volunteer days off annually and opportunities to get involved with pro-bono consulting projects and Environmental, Social, and Governance (ESG) initiatives.
Making a Real-World Impact: We are one of the few companies globally that helps its customers pursue justice, truth, and transparency. Together, with the professionals and institutions we serve, we help uphold the rule of law, turn the wheels of commerce, catch bad actors, report the facts, and provide trusted, unbiased information to people all over the world.
About Us
Thomson Reuters informs the way forward by bringing together the trusted content and technology that people and organizations need to make the right decisions. We serve professionals across legal, tax, accounting, compliance, government, and media. Our products combine highly specialized software and insights to empower professionals with the data, intelligence, and solutions needed to make informed decisions, and to help institutions in their pursuit of justice, truth, and transparency. Reuters, part of Thomson Reuters, is a world leading provider of trusted journalism and news.
We are powered by the talents of 26,000 employees across more than 70 countries, where everyone has a chance to contribute and grow professionally in flexible work environments. At a time when objectivity, accuracy, fairness, and transparency are under attack, we consider it our duty to pursue them. Sound exciting? Join us and help shape the industries that move society forward.
As a global business, we rely on the unique backgrounds, perspectives, and experiences of all employees to deliver on our business goals. To ensure we can do that, we seek talented, qualified employees in all our operations around the world regardless of race, color, sex/gender, including pregnancy, gender identity and expression, national origin, religion, sexual orientation, disability, age, marital status, citizen status, veteran status, or any other protected classification under applicable law. Thomson Reuters is proud to be an Equal Employment Opportunity Employer providing a drug-free workplace.
We also make reasonable accommodations for qualified individuals with disabilities and for sincerely held religious beliefs in accordance with applicable law. More information on requesting an accommodation.
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