Our client, a leading international Pharmaceutical firm, is looking for an exceptional Bilingual Executive Assistant to support their C-Suite.
Supporting a key team, responsibilities will include:
* Management of the Committee’s agendas, anticipating schedule changes and working across global time zones (includes some personal matters)
* Acting as the primary liaison between and for the Executive Committee, ensuring seamless communication and information flow
* Coordinating complex multi-stop global travel arrangements, including but not limited to: hotels, transfers, flight bookings, detailed itineraries, visas, etc.
* Working on multiple projects and priorities simultaneously, ensuring tracking for timely delivery/completion
* Management of personal logistics/matters (holidays, restaurants, company cars, doctor appointments or insurance, etc.)
* Coordination of Board meetings and logistics surrounding committee meetings
* Office Administration: including projects impacting daily office operations
* Event management: organising and coordinating corporate events from initiation to completion
* Facilitating special requests
This role will be undertaken in English and Spanish. Candidates will be digitally/technologically literate and able to adopt new softwares with ease. Proven experience as an Executive Assistant to a C-Level Executive is a prerequisite for this position, whilst exposure to a pharmaceutical or chemical background is highly advantageous. The chosen candidate will be able to manage standard Tech (Microsoft 365, VC Software, Slack, etc.) with ease. Knowledge of SAP is also advantageous/preferred.
The ideal candidate will be resourceful and operate with a high level of efficiency. They should thrive and feel motivated by working in an ambiguous, changing environment. They will be a strong communicator who is able to deliver and enjoys working at pace and with changing priorities. The selected candidate must also have their own vehicle.
Location - Barcelona (Outskirts)
Salary - Competitive
Benefits - Parking + Meals + Gym
Timetable - 9.00 - 18.00 (Flexibility Required)
Occasional travel required within Europe
Contract - Permanent
Incorporation - Immediate
Candidates are kindly requested to refrain from applying to multiple job postings. Applicants will automatically be considered for other open roles should their qualifications and experience closely align.
VSS is a recruitment firm committed to merit-based selection and non-discrimination under Spanish and EU law.
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Victoria Selection & Search will process all personal data received during the recruitment process in strict confidence and solely for the purpose of assessing the suitability of candidates for the advertised position. Data may be retained for the duration of the process and, where appropriate, for future professional opportunities of a similar nature, unless the candidate requests its deletion.
All information shared throughout the selection process will be handled with the utmost confidentiality by both Victoria Selection & Search and the end client.
By submitting an application, the candidate consents to the processing of their data for the purposes described above and confirms that all information provided is true and up to date.
Victoria Selection & Search tratará los datos personales recibidos durante el proceso de selección con la máxima confidencialidad y exclusivamente para evaluar la idoneidad de las candidaturas en relación con el puesto ofertado. Los datos podrán conservarse mientras dure el proceso y, en su caso, para futuras oportunidades profesionales similares, salvo que la persona candidata solicite su supresión.
Toda la información intercambiada durante el proceso será gestionada con estricta confidencialidad tanto por Victoria Selection & Search como por el cliente final.
Al enviar su candidatura, la persona interesada consiente el tratamiento de sus datos con los fines descritos y declara que la información proporcionada es veraz y actualizada.