The Payroll & HR specialist supports employees and managers on all general human resources matters related to policies, processes, activities, and employee services.
Responsibilities:
The main tasks are to:
1. Act as HR specialist for employees and managers to:
* Answer questions related to HR and benefits policies.
* Update employee files and enter data such as title changes, level changes, resignation letters, etc., into the HR systems.
* Coordinate changes (salary and bonus) with the payroll department.
* Update the Finance department about payroll-related changes (new bank accounts, addresses, referral rewards) and contact the external payroll provider.
* Assist the HR Manager with day-to-day clerical/administrative HR functions.
* Participate in HR Services projects and act as an ambassador for HR initiatives.
1. Act as HR resource for employees and managers to:
* Draft employment contracts, amendments, and all other documents related to employee files.
* Follow up with managers on contract employees, and mid and end of probation for new employees.
* Support HR and management partners during the annual performance evaluation process.
2. Provide administrative support to HR partners such as:
* Communications to teams,
* Salary positioning proposals,
3. Coordinate departures and returns from long-term absences (unpaid leave, paternity and maternity leave, disabilities).
4. Help onboard new employees by assisting the HR Business Partner and Production Teams to create a seamless onboarding process.
5. Manage employee benefits like meal tickets, transport tickets, etc., and group insurance administration.
6. Manage relationships with external service providers such as payroll providers, labor and immigration lawyers, relocation providers, and benefits suppliers.
7. Serve as the key user and reference point for managing administrative employee file tools.
8. Ensure accuracy of HRIS data and manage HRIS requests, demonstrating good working knowledge of the HRIS system.
9. Ensure payroll aligns with the company's HR policies and oversee daily payroll operations with the finance team.
10. Perform all other related duties as required.
Qualifications:
The ideal candidate will have excellent attention to detail, be flexible, and possess a strong work ethic.
To be considered for this role you must have:
* Accuracy and strong attention to detail
* Ability to prioritize accordingly and adapt to change, remaining curious and open to learning
* At least 2 years of experience in a relevant field
* Proficiency in Microsoft Office, especially Excel
* Organizational and planning skills
* Autonomy and initiative
* A sense of urgency
* Teamwork skills with various communities and stakeholders
* Empathy and discretion
* Ability to understand and apply laws, regulations, and company policies
* Excellent writing and communication skills in English and Spanish
Additional Information:
* Hybrid work with 3 days in the office per week
* Private health insurance and fitness subsidies
* Employee mental health assistance
* Meal tickets
* Free coffee, fruits, and daily breakfast
* Spectacular rooftop terrace with sea views
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