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About the position We are looking for a highly organized, proactive, and service-oriented Management Assistant to support senior leaders within our NPE Division. Acting as a trusted partner, you will ensure smooth day-to-day operations, enable an effective leadership environment, and contribute to strong collaboration across a global organization.This role goes beyond traditional administrative support—you will play a key part in driving operational efficiency, facilitating coordination across teams and geographies, and supporting continuous improvement through digital and innovative ways of working.
Your responsibilities and tasks Executive & Administrative Support
Provide proactive administrative and organizational support to senior leaders
Manage complex calendars across different time zones, ensuring effective prioritization of meetings and business activities
Handle sensitive business and people-related information with the highest level of discretion and confidentiality
Support follow-up on action items, deadlines, and key initiatives
Travel & Expense Coordination
Organize international and domestic travel, including flights, accommodation, visas, and logistics
Manage travel expenses, purchase orders, and invoice follow-up in line with company policies
Meetings, Events & Communication
Coordinate leadership meetings, workshops, town halls, and team events
Prepare high-quality presentations, reports, and meeting materials
Support internal communication activities, including announcements, newsletters, and leadership updates
Stakeholder & Organizational Coordination
Act as a central coordination point across functions, countries, and leadership teams within the NPE organization
Collaborate with HR, Finance, Procurement, IT, and Communications teams
Maintain organizational charts, distribution lists, and team information
Coordinate onsite meetings and leadership visits, including logistics and agenda preparation
Operational Excellence & Continuous Improvement
Identify opportunities to simplify administrative processes and improve efficiency
Support the adoption of digital tools and AI-based solutions
Contribute to modern, professional communication and collaboration standards
Your profile and qualifications Experience & Education
Bachelor's degree in Business Administration, Management Assistance, or a related field (preferred)
3–5 years of experience in a similar management or executive assistant role
Experience supporting senior leadership in an international or matrix environment
Strong organizational and multitasking skills with high attention to detail
Excellent communication and interpersonal abilities
High level of professionalism, discretion, and reliability
Proactive, solution-oriented mindset with the ability to work independently
Technical Skills
Advanced proficiency in Microsoft Office (Outlook, PowerPoint, Excel, Teams; Power BI is a plus)
Digital mindset with interest in process optimization and AI tools
Languages
Fluent English and Spanish required
Additional languages are a plus
We offer: Attractive compensation package aligned with experience & responsibilities
Private health insurance plan
Employee Assistance Program
Flexible working hours and a hybrid working model (up to two days per week remote)
23 days of vacation per year
Great work environment as part of a collaborative team
Continuous internal training and career development opportunities, both nationally and internationally
The opportunity to join a company recognized as a Top Employer 2026
About GEA GEA is one of the largest suppliers for the food and beverage processing industry and a wide range of other process industries. Approximately 18,000 employees in more than 60 countries contribute significantly to GEA's success – come and join them! We offer interesting and challenging tasks, a positive working environment in international teams and opportunities for personal development and growth in a global company.
GEA is an equal opportunity employer. Applicants will therefore receive consideration for employment without regard to age, sex, race, color, religion, world view, national origin, genetics, disability, gender identity, marital status, sexual orientation, veteran status or any other protected characteristic required by applicable law. Applicants with disabilities are welcome and will be given special consideration if they are equally qualified.
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GEA is certified as a Top Employer by the Top Employers Institute for Europe. We have high scores for Leadership, Ethics & Integrity and Sustainability.
GEA careers
A world of opportunities We're a global industrial engineering company and one of the world's largest systems suppliers for the food, beverage and pharmaceutical sectors, and many others. GEA offers exciting and diverse training and career opportunities around the world.
GEA's heritage stretches back more than 140 years. Today, we operate in resilient customer industries with a dedicated workforce of more than 18,000 employees and conduct business with more than 150 countries.
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GEA is one of the world's largest systems suppliers for the food, beverage and pharmaceutical sectors. Our portfolio includes machinery and plants as well as advanced process technology, components and comprehensive services. Used across diverse industries, they enhance the sustainability and efficiency of production processes globally.
GEA is listed in the DAX and the STOXX Europe 600 Index and is also among the companies comprising the DAX 50 ESG and MSCI Global Sustainability Indices.
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