Responsibilities
* Provide PA support to members of the local team
* Arrange Meetings and organise diaries
* Arranging and setting up Calls
* Booking Flights, Hotels and Trains
* Printing and binding of Presentations, Marketing materials
* Creating presentations for the team (where applicable)
* Data entry
* Meeting and greeting clients and / or any external guests
* Ordering Office Supplies
* Responding to customer enquiries
* Managing filing systems
* Managing and prioritising a wide workload in a timely manner
* Maintaining the condition of the office and arranging any maintenance as required
* Arranging new starters inductions, IT equipment / set up, phone and starter kit
* Updating personnel with relevant forms for new starters
* Liaising with IT on any issues within the office and implementing work required
* Implementing H&S policy in the office
* Manage the Landlord and any property issues, rent payments, lease queries (if applicable)
* Attend events and functions as requested
* Monthly Office Expenses
* Setting Up of Meeting Rooms
* Answering the switchboard, transferring calls & taking detailed messages when required
* Organizing events
* Distribution and issuing of post
* Arranging for Parcel Couriers to collect and deliver items
* Maintaining good relationships with internal members of staff
* Logging IT issues
* Organising refreshments & lunches for meetings
* Contribute, or otherwise assist, as required
* Support Group Finance and Group Marketing
Qualifications
* Excellent communicator - ability to speak to people of all levels both in Spanish and in English
* Well-presented and well-spoken
* A high level of written Spanish and English
* Confidence in learning and using company systems
* Dealing with private and confidential information
* Positive can-do attitude
* Professional - with an assertive but personable nature
* Ability to multitask
* Calm under pressure
* Attention to detail
* Reliable
* Familiar with local geography for booking trips and hotels, local airlines and train operators
* Happy to work alone in the office occasionally (when team members are travelling or WFH etc)
#J-18808-Ljbffr