Overview
Position for a assistant (m/f) within R&T Program in Getafe. You will join the Technology Planning and Roadmapping team (1RP).
As an Assistant – Assistant, the job holder will work closely with the Executive/Manager and his/her team to support them on time and efficiently in logistics, planning and organization tasks.
This type of position requires an extensive knowledge of the company organisation and of the necessary processes and tools.
Responsibilities
Manage calendar
Reserve meeting rooms and ensure videoconference working properly prior to meetings
Manage Travel / expenses / time
Travel arrangements: reserve flights, hotel, car and others
Claim travel expenses and other expenditures
Support Information management (IM) topics
Create, follow-up and resolve all IM issues and requests
Support Click n' buy
Create Click n' buy shopping cart (e.g. office supplies...), purchase orders, reception of merchandise ordered and good receipt with finance, as well as resolution on any problem, together with procurement and finance organization
Support Facility Management
Reserve catering
Office space planning and management (in coordination with Facility Management) including office moves
Create, follow-up and resolve all FM issues and requests (maintenance, repair, upkeeping...)
Support and manage special office areas in TLS and GET (e.g. R&T Plateau, Protospace)
Support Budget control
Support control and tracking of team budget -together with finance controller- to help ensure cost target
Preparation of Events
Support organization, logistics and coordination of internal and external events and visits (team events, workshops, roadshows...)
Support Data Management
Support team data management e.g. G-drive documents, folders and drives organization and maintenance, access permissions, documents versioning, archiving...
Support in launching and maintaining team IM tools (e.g. portfolio management tool)
Support Communications
Support team communication activities in close coordination with Comms department
Documents editing
Support document preparation, editing and formatting
Skills / Qualifications
Strong experience managing and coordinating daily operational business and administrative tasks
Strong organizational and time management skills with ability to prioritize and multi task under tight deadlines
Strong motivation and ability to work in an international and changing environment
Reliability and ability to pay attention to detail
Strong IT skills e.g. Google Suite
Excellent verbal and written communications skills: negotiation English, Spanish; knowledge of others languages (French, German) is an asset
Benefits
Vacation days plus additional days-off along the year.
Attractive salary.
Collective transport service in some sites.
On-site facilities (among others): free canteen, kindergarten, medical office.
Possibility to collaborate in different social and corporate social responsibility initiatives.
Excellent upskilling opportunities and great development prospects in a multicultural environment.
Airbus is a leader in designing, manufacturing and delivering aerospace products, services and solutions to customers on a worldwide scale, pioneering sustainable aerospace for a safe and united world. With around 130,000 employees and as the largest aeronautics and space company in Europe and a worldwide leader, Airbus is at the forefront of the aviation industry, connecting people and places via air and space. At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking. Last but not least, the company has been awarded with the Top Employers Spain 2024 certification and "Top Employers Europe 2024" by Top Employers Institute.
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company's success, reputation and sustainable growth.
Company: Airbus Operations SL
Employment Type: Agency / Temporary
Experience Level: Professional
Job Family: Administration / Documentation
By submitting your CV or application you are consenting to Airbus using and storing information about you for monitoring purposes relating to your application or future employment. This information will only be used by Airbus. Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.
At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.
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