Subcontracts Assistant – EPC Cogeneration Project (Berlin, Germany)
Location: Berlin, Germany
Contract: Local contract under German labor legislation
✈️ Current residence: EU (with interest in relocating)
At Norconsulting, we are currently seeking a Subcontracts Assistant based in the EU with availability to relocate to Germany, where they will join under a local employment contract.
Role Objective
Provide technical, administrative, and documentation support in the management of project subcontracts, ensuring compliance with contractual requirements, associated documentation, deadlines, quality standards, and effective coordination between subcontractors and the internal project team.
Main Responsibilities
- Assist the Subcontracts Manager in monitoring subcontractor performance against scope, schedule, and quality requirements. - Prepare, review, and keep updated all contractual documentation, progress reports, and compliance records. - Prepare progress certificates and manage the review and processing of subcontractor invoices. - Monitor schedules, deliverables, and lead times in coordination with the Scheduling Manager. - Maintain the database of approved subcontractors and ensure proper filing of contractual documentation. - Coordinate communication between subcontractors and internal teams to resolve technical or administrative issues. - Support the preparation of reports and presentations for weekly progress meetings.
Requirements
- Degree or technical training in Engineering, Construction Management, or related fields. - 2–4 years of experience in subcontract administration or procurement support within EPC or industrial projects. - Basic knowledge of contractual terms and project documentation processes. - Familiarity with quality and safety standards applicable to construction projects. - Proficiency in MS Office and project management tools; experience with ERP systems is a plus. - Availability to relocate to Germany under a local contract. - High level of English.
Key Competencies
- Excellent organizational and document management skills. - Strong attention to detail and accuracy. - Ability to work under pressure and meet tight deadlines. - Effective communication and coordination skills with multiple stakeholders. - Proactivity, quick learning, and a collaborative mindset in multicultural teams.