At NATIONS GROUP, we are currently supporting one of our clients in the search for an Office Manager / Assistant to join their team in Madrid city.
Our client is a growing company operating in sustainable infrastructure sector, with a professional, international and dynamic working environment.
This is a broad and highly visible role, combining direct support to two Managers with the day-to-day coordination of the office and internal administrative support.
MAIN RESPONSABILITIES WILL INCLUDE:
* Providing executive support to two Managers, including agenda management, meeting coordination, travel arrangements and preparation of documentation.
* Coordinating office services, suppliers, facilities, materials and general day-to-day office needs.
* Supporting administrative processes related to documentation, invoices, approvals, internal procedures and basic financial coordination.
* Assisting with corporate documentation, internal presentations, employee information and office procedures.
* Supporting basic HR administration, onboarding, internal records, benefits and employee-related documentation.
* Coordinating internal events, office initiatives and employee experience activities.
* Providing occasional support with corporate communication materials, LinkedIn and website updates.
WE ARE LOOKING FOR SOMEONE WITH:
* Around 5–8 years of experience as Office Manager, Assistant, Executive Assistant, Personal Assistant, Office Coordinator or similar.
* Previous experience in small or medium-sized companies, with exposure to varied and transversal responsibilities.
* Strong command of Outlook, Word, Excel, PowerPoint and collaborative tools.
* Experience coordinating agendas, travel, meetings, suppliers, documentation and internal processes.
* C1 LEVEL OF ENGLISH is essential (both written and spoken).
COMPENSATION PACKAGE:
* Fixed salary: €35,000 gross per year
* Variable compensation: 10%
* Private medical insurance
This is an excellent opportunity for a professional who enjoys a varied, trusted and hands-on role, working closely with senior management in a company linked to the future of renewable energy and sustainable infrastructure.
📩 If you are interested, or know someone who could be a good fit, please contact me directly through LinkedIn.